City Council Minutes of September 28, 2015
MINUTES OF THE CITY COUNCIL MEETING
SEPTEMBER 28, 2015
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on September 28, 2015.
A quorum present, Mayor Strand called the meeting to order at 7:01 p.m. The following members were present: Councilmembers Parras, Grams, Kvamme, Carlin, Brand, Zieman and Mayor Strand. The following officials were present: City Administrator Prafke, Assistant City Attorney Grean and City Engineers Domras and Loose.
Approval of Agenda – A motion was made by Carlin, seconded by Brand, to approve the agenda. With all in favor, the motion carried.
Approval of Minutes – A motion was made by Parras, seconded by Zieman, to approve the minutes of the September 14, 2015 regular City Council meeting. With all in favor, the motion carried and the minutes were approved. A complete copy of the minutes of the September 14, 2015 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.
Public Hearing: City Code Amendment Request (C-3 District Authorized Uses) – Mayor Strand opened the public hearing on a request to modify the City Code to include “food sales” as a permitted use within a C-3 zoning district at 7:02 p.m. City Administrator Prafke reviewed the rules adopted by the City Council for conducting public hearings. Community Development Director Wille provided background on the request by Cheri Brown to modify the City Code to allow “food sales” as a permitted use in the C-3 zoning district so that she could open a bakery with eat in space at 320 Sunrise Drive. Wille noted the zoning code had been modified in 2006 and stated “food sales” and “convenience stores” were removed from uses permitted in the C-3 designation at that time and pointed out that there was only one C-3 district in the community. Wille further stated the Planning Commission was recommending approval of the request. Councilmember Zieman questioned if there had been problems or complaints related to the convenience store that used to operate in the space which also baked pizza on site. Wille noted he was not aware of any problems and reported the City’s Building Official had inspected the space and found it adequate for the proposed use. Zieman also expressed concerns about high school students crossing Sunrise Drive to get to the business and lack of a crosswalk in the area.
Applicant Cheri Brown addressed the Council to describe her proposed business as an “upscale bakery with items made from scratch that will also serve light breakfasts and lunches and provide catering.”
There being no further speakers, the public hearing was declared closed at 7:12 p.m.
Consent Agenda – In motion by Grams, seconded by Carlin, Resolution No. 2015-122 entitled, “Resolution Approving Consent Agenda“ was introduced. With all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2015-122 is contained in the City Administrator’s book entitled Council Resolutions 20.
City Code Amendment: C-3 District Authorized Uses – Community Development Director Wille presented the Planning and Zoning Commission’s recommendation for approval of the request for modification to the City Code to allow “food sales” as a permitted use within a C-3 zoning district. In motion by Carlin, seconded by Brand, Ordinance No. 23, Third Series entitled “An Ordinance Amending Saint Peter City Code Chapter 24 ‘Land Use Regulations And Zoning’ To Add Food Sales To The Roster Of Permitted Uses Within A C-3 General Retail And Service Commercial Zoning Districts”, was introduced. Upon roll call, with all in favor, the Ordinance was declared passed and adopted. A complete copy of Ordinance No. 23, Third Series is contained in the City Administrator’s book entitled Council Ordinances 2.
Substation Roof Replacement Bid Award – Public Works Director Moulton recommended award of the bid for the City of Saint Peter Front Street Substation Renovation Project to WEB Construction in the amount of $56,120. Moulton indicated the WEB Construction bid was the lowest of three received and the work would include changes to the door and a wall, addition of a beam to provide wall support and repairs to the roof. In motion by Parras, seconded by Grams, Resolution No. 2015-123 entitled “Resolution Awarding Bid For City Of Saint Peter Front Street Substation Renovation Project”, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2015-123 is contained in the City Administrator’s book entitled Council Resolutions 20.
Magner Farm Subdivision Property Agreements – City Administrator Prafke recommended approval be provided for execution of a “Shared Use Agreement” and a “Land Trade And Grading Agreement” with School District #508 for development of the Magner Farm Subdivision which will be the site of the new City park and the new high school. Prafke noted the agreements had previously been discussed by the Council and subcommittees of both organizations. Prafke stated the Shared Use Agreement outlined use of the properties, who takes care of what issues; timelines for development; and termination of the agreement among other things, but did not include an agreement on maintenance activities by the two organizations. Prafke also reported the Land Trade and Grading Agreement will serve as a purchase (land swap) agreement and stipulated the City will pay a proportionate share of the rough grading work being contracted by the School District based on cut and fill numbers being developed by engineers. Prafke indicated School District #508 had already approved execution of both agreements and in response to a question whether the agreements were “business as usual with the School District #508”, Prafke noted the joint project was very uncommon and “historic in nature” with a long term impact on the community. Councilmember Brand stated his opinion that the agreements represented a historic moment for Saint Peter and the ability for the City and School to work in harmony on the project was refreshing. In motion by Kvamme, seconded by Carlin, Resolution No. 2015-124 entitled “Resolution Authorizing Execution Of Agreements Related To Development Of The Magner Farm Subdivision By And Between The City And School District #508”, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2015-124 is contained in the City Administrator’s book entitled Council Resolutions 20.
Hospital Purchasing Authority Modification – City Administrator Prafke recommended approval of an ordinance amending the purchasing authority for the Hospital Commission from the limit of $15,000 before Council approval was needed to up to $35,000. Prafke noted purchases between $35,000 and $49,999 would require multiple written quotes and Council approval and any purchases exceeding $50,000 would require formal bids and City Council approval. Prafke also noted the ordinance would require the Hospital to adopt purchasing policies for all levels of purchases, which is currently being done by the Hospital, but which wasn’t previously specified in the ordinance. In motion by Grams, seconded by Carlin, Ordinance No. 24, Third Series entitled “An Ordinance Amending Saint Peter City Code Chapter 2 ‘Administration’, Division 9 ‘Hospital, Nursing Home, Medical Clinic, And Ambulance Commission’, And Adopting By Reference Saint Peter City Code Chapter 1, Section 1-6, Which Among Other Things, Contain Penalty Provisions”, was introduced. Upon roll call, with all in favor, the Ordinance was declared passed and adopted. A complete copy of Ordinance No. 24, Third Series is contained in the City Administrator’s book entitled Council Ordinances 2.
Don’s Appliance License to Use Right-of-Way – City Administrator Prafke recommended authorization be provided for execution of a licensing agreement that would allow Don’s Appliance and TV to utilize City owned right-of-way for parking at 969 Old Minnesota Avenue. Prafke noted that similar agreements had been executed with Grain Millers, the Shell station, and Lager’s. In motion by Parras, seconded by Brand, Resolution No. 2015-125 entitled “Resolution Authorizing Execution Of ‘License To Install Asphalt And Use For Vehicle Turnaround’ With Don’s Appliance And TV Of Minnesota, Inc.”, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2015-125 is contained in the City Administrator’s book entitled Council Resolutions 20.
Mayor’s Report – Mayor Strand reported on his recent activities which included attending business after hours at the Benedictine extended care facility; the Senior Expo at the Community Center; the joint City Council/School Board meeting; a tour of the new Vikings stadium; and Oktoberfest.
American Water Works Association Award – City Administrator Prafke reported on the Leonard N. Thompson award given to Public Works Director Moulton from the Minnesota Chapter of the American Water Works Association. Prafke noted the award reflects Moulton’s dedication to the water industry and to providing quality water to customers.
Gardner Road Watermain Project Bid – City Administrator Prafke noted the City was in the process of receiving bids for utility work along Gardner Road.
“Mayor For A Day” Essay Contest – City Administrator Prafke encouraged local youth to enter the League of Minnesota Cities “Mayor For A Day” essay contest.
Youth Center Opening – City Administrator Prafke reported The Third Floor youth center would open the week of October 5th at North Intermediate School.
Police Blue Ribbon Day – City Administrator Prafke encouraged the Saint Peter community to show their support of our local Police Officers by participating in “Police Blue Ribbon Day” on September 30th.
Councilmember Brand reported the Creative Play Place would open on October 5th and Councilmember Grams encouraged the public to tour the Alumacraft Boat Company during “Manufacturer’s Week” open house.
There being no further business, a motion was made by Carlin, seconded by Brand, to adjourn. With all in favor, the motion carried and the meeting adjourned at 7:46 p.m.