City Council Minutes of September 25, 2017

Date: 
September 25, 2017

MINUTES OF THE CITY COUNCIL MEETING

SEPTEMBER 25, 2017

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on September 25, 2017.

A quorum present, Mayor Zieman called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Carlin, Pfeifer, Brand, Kvamme, Parras and Mayor Zieman.  Absent was Councilmember Grams.  The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineers Domras and Loose.

Approval of Agenda – A motion was made by Pfeifer, seconded by Parras, to approve the agenda.  With all in favor, the motion carried.

Approval of Minutes – A motion was made by Brand, seconded by Parras, to approve the minutes of the September 11, 2017 regular City Council meeting.  Councilmember Kvamme asked for a change to the language regarding Councilmember Brand’s statement about City fees.  With all in favor, the motion carried and the minutes were approved with the requested change. A complete copy of the minutes of the September 11, 2017 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

Consent Agenda – In motion by Pfeifer, seconded by Carlin, Resolution No. 2017-147 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-147 is contained in the City Administrator’s book entitled Council Resolutions 21.

Ameresco Project Financing Authorization – City Administrator Prafke recommended approval of a lease/purchase agreement with Bank of America that would serve as the financing for the $2.65 million Ameresco energy savings project.  Prafke noted the 3.03% interest rate offered by the Bank of America was the lowest cost alternative for financing the project and that a lease/purchase agreement is authorized by Statute for energy saving projects.  Finance Director O'Connell noted the payments would be even amounts over twenty years and there would be a two percent (2%) premium required on any pre-payments of the principal.  In motion by Kvamme, seconded by Parras, Resolution No. 2017-148 entitled “Resolution Authorizing Execution And Delivery Of An Equipment Lease/Purchase Agreement With Respect To The Acquisition, Financing And Leasing Of Certain Equipment For The Public Benefit Within The Terms Provided Herein; Authorizing The Execution And Delivery Of Documents Required In Connection Therewith; And Authorizing The Taking Of All Other Actions Necessary To The Consummation Of The Transactions Contemplated By This Resolution“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-148 is contained in the City Administrator’s book entitled Council Resolutions 21.

Drug Task Force Membership – Police Chief Peters requested approval of a resolution authorizing continued participation in the Minnesota River Valley Drug Task Force.  Peters noted re-execution of the Joint Powers Agreement was necessary as the City of Fairmont has asked to rejoin the Task Force.  Peters noted that the agreement provides the process under which the participating entities will share the risk, responsibilities, accountability and benefits of the Task Force.  In motion by Pfeifer, seconded by Brand, Resolution No. 2017-149 entitled “Resolution Reauthorizing Saint Peter Police Department Participation In The Minnesota River Valley Drug Task Force“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-149 is contained in the City Administrator’s book entitled Council Resolutions 21.

Police Computer Consortium Joint Powers Agreement – Police Chief Peters also requested authorization for execution of a Joint Powers Agreement that would continue the South Central Police Computer Consortium and indicated the agreement is being modified to reflect that Blue Earth County will now act as the fiscal agent for the Consortium in place of the City of Mankato.  Peters noted the consortium was very unique when it was first created and already having the Drug Task Force working relationship in place when the consortium was being created was helpful and showed the confidence of each entity to be able to work together on the computer consortium.  In motion by Parras, seconded by Kvamme, Resolution No. 2017-150 entitled “Resolution Authorizing Police Records System Joint Powers Agreement” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-150 is contained in the City Administrator’s book entitled Council Resolutions 21.

Request for City Assistance:  Octoberfest – City Administrator Prafke recommended approval of a request submitted by the St. Peter Ambassadors for City assistance for the Octoberfest event the weekend of September 28th to be held in Municipal Lot #5.  Prafke noted that the request also included closure of the eastern half of the 200 block of West Grace Street and playing music each night of the event until 11:00 p.m.  In motion by Brand, seconded by Parras, Resolution No. 2017-151 entitled “Resolution Approving City Assistance For St. Peter Ambassador’s Octoberfest Event“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-151 is contained in the City Administrator’s book entitled Council Resolutions 21.

Request For City Assistance:  Haunted Hayride/Snowmobile Show – City Administrator Prafke recommended approval be provided for City assistance for the haunted hayride and a vintage snowmobile show being staged by the Nicollet County Trails Association as fundraising events.  Prafke noted this would be the third year for the hayride that begins at the Mill Pond and runs through the south part of Riverside Park and the hayride would not interfere with people camping at the park or use of the playground. Prafke also pointed out that the Association would be required to notify all of the neighbors abutting the park of the activities to take place.

Prafke also provided information on the request for use of Municipal Lot #5 and closure of the eastern half of the 200 block of West Grace Street for a vintage snowmobile show which would be held on one of the hayride weekends as an additional fundraiser.  Prafke noted the Association would be required to provide a certificate of insurance prior to the events.

In motion by Parras, seconded by Kvamme, Resolution No. 2017-152 entitled “Resolution Approving Request For City Assistance For Nicollet County Trails Association Haunted Hayrides And Vintage Snowmobile Show“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-152 is contained in the City Administrator’s book entitled Council Resolutions 21.

Hospital Expansion Project Budget Modification – River's Edge Hospital and Clinic CEO George Rohrich addressed the Council to request an increase of $2,550,000 in the budget for the hospital expansion project.  Rohrich identified each of the projects to be included and funded by the additional budget amount and indicated the additional funding would come from Hospital reserves.  The modifications included among other things, expansion of the emergency department space to include a psychiatric hold and treatment room; an additional ambulance stall; crew quarters for the ambulance crew as required by the contract with Allina; replacement of all of the existing rooftop HVAC units; upgrading/increasing the Hospital’s emergency power to ensure coverage of patient rooms, surgery suites and the emergency department during power outages; and a new entrance to Gault Park to mirror the change to the Hospital entrance.  In motion by Carlin, seconded by Kvamme, Resolution No. 2017-153 entitled “Resolution Approving Modified Budget For 2018 River's Edge Hospital And Clinic Expansion Project“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-153 is contained in the City Administrator’s book entitled Council Resolutions 21.

City/School District #508 Roadway Agreement – City Administrator Prafke recommended execution of an agreement with School District #508 for the District’s share of costs for construction of the roundabout (25%) and the right turn lane (approximately 70%) on Broadway Avenue from Sunrise Drive to Township Road 361.  Prafke noted the agreement provided for $210,000 of the payment to be made by forgiveness of the remaining money owed by the City to the School District for the property that is now Traverse Green Subdivision; and the remainder to be paid in cash by the School District #508.  Councilmember Parras noted he had heard good things from residents about the new roundabout near the high school.  Councilmember Kvamme questioned how the City would utilize the cash payment with Prafke noting staff’s recommendation would most likely be to use the money for upgrades to Township Road 361 located just west of the new high school.  In motion by Kvamme, seconded by Parras, Resolution No. 2017-154 entitled “Resolution Authorizing Cooperative Construction Agreement Between Independent School District #508 And The City Of Saint Peter For Design, Construction, And Maintenance Of CSAH 5 From 361st Avenue To Sunrise Drive“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-154 is contained in the City Administrator’s book entitled Council Resolutions 21.

MVAC Lease Renewal – City Administrator Prafke recommended execution of a renewal lease with Minnesota Valley Action Council for rooms 121 and 213 in the Community Center.  Prafke stated the lease would be for the term October 1, 2017 through December 31, 2019 with a two percent (2%) increase in rent each year.  In motion by Carlin, seconded by Brand, Resolution No. 2017-155 entitled “Resolution Authorizing Execution Of Renewal Lease For Rooms At The Community Center With Minnesota Valley Action Council“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-155 is contained in the City Administrator’s book entitled Council Resolutions 21.

Reports

Mayor’s Report – Mayor Zieman reported the Boomers and Beyond Senior Expo had been well attended.  Zieman also noted Octoberfest would be held this coming weekend and it was good to see activity at the new event center at the old Armory building.

Sister City Program Update – City Administrator Prafke reported on a meeting of the Sister City committee where discussion included long term strategy for the future and travel concerns in the Mexican province where Saint Peter’s Sister City Petatlan is located.  Prafke also reported that the bus donated by the City to Petatlan, and all the fire equipment on the bus which is also being donated, is still being held in Pharr Texas while Mexican authorities sort out the paperwork.

Broadway Avenue/Highway 169 Projects – Public Works Director Moulton reported that the City’s project on the 100 block of Broadway Avenue has been completed enough to allow the roadway to reopen next week although final completion of the project is not expected until October 19th.

Leaf Collection Program -  Public Works Director Moulton reported curbside collection of brush and garden waste was underway and the collection process was expected to be concluded by early next week.  Moulton encouraged residents who missed the collection to use the drop-off site located on North Swift Street.

Councilmember Pfeifer indicated the car show recently held at the fairgrounds drew a large crowd.

Councilmember Kvamme indicated he had been in discussion with a County Commissioner and both questioned if a City/County meeting would be scheduled.

There being no further business, a motion was made by Pfeifer, seconded by Brand, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 8:08 p.m.