City Council Minutes of September 14, 2015

Date: 
September 14, 2015

MINUTES OF THE CITY COUNCIL MEETING

SEPTEMBER 14, 2015

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on September 14, 2015.

A quorum present, Mayor Strand called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Parras, Grams, Kvamme, Carlin, Brand, Zieman and Mayor Strand.  The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineers Domras and Loose.

Approval of Agenda – A motion was made by Brand, seconded by Parras, to approve the agenda.  With all in favor, the motion carried.

Approval of Minutes – A motion was made by Carlin, seconded by Parras, to approve the minutes of the August 24, 2015 regular City Council meeting. With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the August 24, 2015 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

Consent Agenda –  In motion by Grams, seconded by Parras, Resolution No. 2015-112 entitled, “Resolution Approving Consent Agenda“ was introduced.  With all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-112 is contained in the City Administrator’s book entitled Council Resolutions 20.

Wastewater Treatment Plant Exterior Building Repair Project Acceptance –  Public Works Director Moulton requested final acceptance of the 2012 Wastewater Treatment Plant Exterior Building Repair Project.  Moulton indicated the project had been awarded in 2012 and completed shortly thereafter, but the grout color did not match the rest of the building and staff had waited to see if the color would fade to match or if the grout could be stained.  Moulton indicated that no change to the color had occurred and staining was not recommended and as the work was structurally sound, staff had negotiated a contract price deduction with KUE Contracting of $2,100 for the exemption to the specifications.  Moulton recommended the project be accepted as completed for a final contract price of $39,900.  In motion by Carlin, seconded by Parras, Resolution No. 2015-113 entitled “Resolution Accepting Wastewater Treatment Plant Exterior Building Repairs Project”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-113 is contained in the City Administrator’s book entitled Council Resolutions 20. 

2016 Preliminary Levy Adoption – Finance Director O'Connell reviewed the proposed preliminary budget and levy which provided for a 5.25% ($113,954) increase in the levy to fund the General Fund, Community Center, Library and all debt obligations for a preliminary tax rate of 48.06.  O’Connell reviewed details of the budgets including projected fund balances, capital purchases, and personnel costs.  In motion by Grams, seconded by Zieman, Resolution No. 2015-114 entitled “Resolution Adopting Preliminary 2015 Tax Levy Collectible In 2016”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-114 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Façade Renovation Loan Application:  Community Core Partners LLC – Community Development Director Wille presented the Economic Development Authority recommendation for approval of a $25,000 façade renovation loan to Community Core Partners, LLC to finance replacement of the second and third story windows in the properties at 216 and 218 South Minnesota Avenue.  Wille noted that the amount of the loan was above the maximum outlined in the loan policies, but stated it had been recommended by the EDA based on Council discussion to change the loan limits to avoid issues with demolition by neglect.  Wille stated the loan would be amortized over five years at 0% interest and secured by both a second mortgage on the properties and personal guarantees from owners of Community Core Partners with a 25% or more stake in the LLC.  Wille also stated the window replacement had been approved by the Heritage Preservation Commission and the windows would be double pane, double hung and historically accurate. In motion by Kvamme, seconded by Carlin, Resolution No. 2015-115 entitled “Resolution Approving $25,000 Façade Renovation Revolving Loan To Community Core Partners, LLC To Finance The Replacement Of Windows At 216/218 South Minnesota Avenue”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-115 is contained in the City Administrator’s book entitled Council Resolutions 20. 

St. Peter Community Childcare Center Lease Renewal – City Administrator Prafke recommended execution of a renewal lease with St. Peter Community Childcare Center (SPC3).  Prafke indicated the terms of the lease included a term of 2015-2019; the new rent amount, which is 50% of the previous rent, being retroactive to January, 2015; and the tenant being required to pay an additional $200 per month towards back rent payments. Prafke noted the resolution also directed staff to stop activities to find a new tenant for Room 211 in the Community Center  until February 2016 to provide SPC3 an opportunity to raise approximately $75,000 to finance renovations of the space to expand their leased space.   Councilmember Grams questioned the amount of back rent due.  Prafke indicated the past rent for space in the Community Center was over $30,000 and additional rents remained outstanding from the rental of the old nursing home property when the daycare first opened.  In motion by Zieman, seconded by Brand, Resolution No. 2015-116 entitled “Resolution Authorizing Execution Of A Lease With Saint Peter Community Childcare Center”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-116 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Request For City Assistance:  Oktoberfest – City Administrator Prafke recommended approval be provided for City assistance to the St. Peter Ambassador’s for the Oktoberfest event to be held in the City owned Municipal Lot #5 at the end of September.  Prafke indicated staff had met with representatives of the Ambassadors and the proposed resolution outlined staff’s recommendation. In motion by Parras, seconded by Grams, Resolution No. 2015-117 entitled “Resolution Approving City Assistance For St. Peter Ambassador’s Oktoberfest Event”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-117 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Hospital Equipment Purchase Request – River's Edge Hospital and Clinic CEO George Rohrich addressed the Council to present the Hospital Commission request for the budgeted purchase of Alto digital radiology equipment and retrofit from Brown’s Medical Imaging Company in the amount of $194,000.  Rohrich indicated quotes for the work were sought from national companies to switch from computerized to digital systems when the Hospital was informed the equipment manufacturer would no longer provide support on the existing equipment after 2015.  Rohrich indicated staff had done reference checks on the Alto equipment as the quotes were over $100,000 lower than the next low quote and all facilities they contacted for references were happy with the equipment and stated it worked well.  Rohrich also noted switching to digital radiology was better for patients because it was a faster process resulting in 40-50% less radiation to the patient.  In motion by Zieman, seconded by Brand, Resolution No. 2015-118 entitled “Resolution Approving Purchase Of Digital Radiography Upgrade And Retrofit For River's Edge Hospital And Clinic”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-118 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Land Donation Acceptance –  Community Development Director Wille requested formal acceptance of a donation from Mike and Julie Drummer of the property identified as Outlot A in Welco West Subdivision.  Wille noted the 8,480 square foot parcel was considered a “remnant” and was undevelopable under City Code regulations and while Nicollet County identified a market valuation on the property of $1,500, Mr. and Mrs. Drummer felt the parcel had no value.  Wille reported the property would be replatted along with the Magner Farm Subdivision which would enlarge the City owned portion of the property.  City Administrator Prafke reminded Councilmembers that all donations of real estate required formal acceptance by the City Council as outlined in the City’s donation policy.  In motion by Carlin, seconded by Grams, Resolution No. 2015-119 entitled “Resolution Accepting Donation Of ‘Outlot A’, Welco West Subdivision From Mike And Julie Drummer”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-119 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Council Out-Of-State Travel Request – City Administrator Prafke recommended approval be provided for Councilmember Carlin to travel to Columbia, Missouri as part of the InterCity Leadership Visit program being organized by Greater Mankato Growth at an approximate cost of $1,900.  Prafke noted that both State law and the City Council travel policy required Council action to approve any out-of-state travel by Councilmembers.  Councilmember Grams asked what value the travel would have to the City.  Prafke noted the program provided insight into issues of regional importance that had been successfully handled by other similar cities and the program provided an opportunity for civic and business leaders to build relationships with others in Blue Earth and Nicollet counties.  Prafke noted that both he and Community Development Director Wille would also be participating in the trip.  In motion by Parras, seconded by Kvamme, Resolution No. 2015-120 entitled “Resolution Authorizing Elected Official Travel”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-120 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Personnel Policy Modification:  Part-time Employee Probation – City Administrator Prafke recommended modification to the City’s personnel policy definition of the probationary period for part-time employees to be “…520 hours or one year whichever occurs first”.  Prafke noted that some part-time employees work so infrequently that they have to be on probation for a year and indicated the number of employees impacted by this change would be small.  In motion by Carlin, seconded by Parras, Resolution No. 2015-121 entitled “Resolution Modifying Personnel Policy Related To ‘Introductory Period’ For Part-time Employees”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-121 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Reports

Mayor’s Report – Mayor Strand on his recent activities which included attending a Coalition of Greater Minnesota Cities board meeting; the Council goal session; a Region Nine Development Commission board meeting; the “show and tell” event on the new park and new school; the town and gown luncheon with Gustavus; and the Rock Bend Folk Festival.

Goal Session Discussion – City Administrator Prafke reported on discussion at the August 31st Goal Session which included affordable housing, Council direction to staff to continue to work on development of a new affordable housing subdivision as well as a subdivision that would have homes valued at $230,000 and above; future facilities; budgets; the City’s image; promotion of a downtown and river connection similar to what is being done in Hutchinson; communications; and construction of a gravel trail at Hallett’s Pond.  Prafke noted the next goal session would occur on the fifth Monday in November and newly elected Councilmembers would be invited to participate.

Show and Tell Event – City Administrator Prafke provided a report on the “Show and Tell” event co-hosted by the City and School District #508 to provide public information on the plans and design for the new City park and the new school.  Prafke noted approximately 200 people attended the event.

There being no further business, a motion was made by Brand, seconded by Parras, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 8:09 p.m.