City Council Minutes of October 24, 2016

Date: 
October 24, 2016

MINUTES OF THE CITY COUNCIL MEETING

OCTOBER 24, 2016

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on October 24, 2016.

A quorum present, Mayor Zieman called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Pfeifer, Parras, Kvamme, Carlin, Brand, Grams, and Mayor Zieman.  The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineers Domras and Loose.

Approval of Agenda – A motion was made by Pfeifer, seconded by Carlin, to approve the agenda.  With all in favor, the motion carried.

Approval of Minutes – A motion was made by Carlin, seconded by Brand, to approve the minutes of the October 10, 2016 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the October 10, 2016 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

Consent Agenda – Councilmember Kvamme asked for additional information on the change in Federal wage laws leading to a recommendation to change the salary of the Recreation and Leisure Services Department Programs Supervisor position.  City Administrator Prafke noted the federal rules require salaried employees making less than $47,500 to be paid overtime and after an analysis of the overtime worked in that position, the recommendation was to change the salary to the minimum amount which would save approximately $3,000.  Prafke also pointed out that the change would be effective December 1, 2016 and as such, no additional wage increase in 2017 would be recommended for that position.  In motion by Brand, seconded by Parras, Resolution No. 2016-154 entitled, “Resolution Approving Consent Agenda“, was introduced with the inclusion of the cancellation of the October 31, 2016 workshop session.  Upon roll call, with all in favor, the Resolution was declared passed and adopted as modified.  A complete copy of Resolution No. 2016-154 is contained in the City Administrator’s book entitled Council Resolutions 21.

Assessment Of Unpaid Utility Charges – Finance Director O'Connell recommended initiation of the process for assessment of unpaid utility charges which would include scheduling a public hearing for November 14, 2016.  O’Connell noted that of the $16,380.66 in unpaid utility bills, $9,973.43 was not assessable under State law.  O’Connell also pointed out that the delinquencies were 0.54% of the total utility sales.

In motion by Kvamme, seconded by Parras, Resolution No. 2016-155 entitled “Resolution Declaring Unpaid Charges For Municipal Utilities To Be Assessed And Ordering Preparation of Proposed Assessment“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-155 is contained in the City Administrator’s book entitled Council Resolutions 21.

In motion by Pfeifer, seconded by Grams, Resolution No. 2016-156 entitled “Resolution Calling For A Public Hearing Declaring Unpaid Charges For Municipal Utilities To Be Assessed“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-156 is contained in the City Administrator’s book entitled Council Resolutions 21.

Assessment of Unpaid Miscellaneous Charges – Finance Director O'Connell recommended initiation of the process for assessment of unpaid miscellaneous charges which would include scheduling a public hearing for November 14, 2016.  O’Connell indicated the charges were for property clean up, weed mowing, and improvements to properties for which the property owner had agreed to the assessment.  O’Connell indicated there were a total of eight parcels involved for a total assessment of $4,920.97.  In motion by Carlin, seconded by Parras, Resolution No. 2016-157 entitled “Resolution Declaring Unpaid Charges To Be Assessed And Ordering Preparation Of Proposed Assessment Of Miscellaneous Charges“ was introduced.  Upon roll call, Councilmembers Pfeifer, Kvamme, Carlin, Brand, Parras and Mayor Zieman voting aye, Councilmember Grams abstaining, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-157 is contained in the City Administrator’s book entitled Council Resolutions 21.

In motion by Parras, seconded by Brand, Resolution No. 2016-158 entitled “Resolution Calling For A Public Hearing On Assessment Of Miscellaneous Charges“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-158 is contained in the City Administrator’s book entitled Council Resolutions 21.

Bias Hate Crime Response Plan – City Administrator Prafke recommended adoption of an updated Bias Hate Crime Response Plan for use when the City Council serves as the Human Rights Commission.  Prafke noted the essence of the document remained unchanged, however some small changes were recommended by the City Council and had been included.  Prafke also noted that while there may have been crimes that have met the threshold of a bias/hate crime in the past, the victims in those crimes were not interested in assistance from the Commission and the plan had not been utilized.  In motion by Parras, seconded by Grams, Resolution No. 2016-159 entitled “Resolution Approving Updated Bias Hate Crime Response Plan“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-159 is contained in the City Administrator’s book entitled Council Resolutions 21.

Consolidated Communication Merger – City Administrator Prafke indicated that a request had been submitted to approve assignment of the recently adopted cable television franchise agreement with Crystal Communications doing business as Consolidated Communications to Consolidated Communications Enterprise Services, Inc.   Prafke noted that several entities were merging into CCES and after consultation with Special City Attorney Robert Vose, the recommendation was to approve the assignment of the franchise agreement to the newly merged company.   In motion by Grams, seconded by Parras, Resolution No. 2016-160 entitled “Resolution Approving Assignment Of Cable Television Franchise From Crystal Communications To Consolidated Communications Enterprise Services, Inc.“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-160 is contained in the City Administrator’s book entitled Council Resolutions 21.

City Assistance Request:  Halloween Fun Run – City Administrator Prafke recommended approval of a request by the Chamber of Commerce for City assistance for the Halloween Fun Run.  Prafke noted the assistance included use of Gorman Park, the Community Center, and City roadways with temporary road closures when runners were crossing intersections; use of traffic cones, and authorization for installation of a tent and inflatable bouncy house in the park.  Prafke noted that approval was recommended contingent upon the Chamber providing the appropriate level of insurance naming the City as an additional insured.  In motion by Pfeifer, seconded by Brand, Resolution No. 2016-161 entitled “Resolution Approving Request For City Assistance For Chamber Of Commerce Halloween Fun Run And Lil Monster Dash“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-161 is contained in the City Administrator’s book entitled Council Resolutions 21.

Donation Policy Update – City Administrator Prafke recommended approval of the updated donation acceptance policy which had been revised to include a provision that any donation exceeding $1,000 which is intended for park improvements must first be reviewed by the Parks Board to ensure compliance with the Parks Master Plan.  In motion by Carlin, seconded by Brand, Resolution No. 2016-162 entitled “Resolution Approving Modification To The City’s Donation Acceptance Policy“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-162 is contained in the City Administrator’s book entitled Council Resolutions 21.

Reports

Sister City Visit – Mayor Zieman reported visitors from Saint Peter’s Sister City of Petatlan, Mexico will be in town November 27-December 4, 2016 and host families were needed for the visitors.  Zieman encouraged anyone willing to serve as a host family to contact him.

City/School Committee Meeting Discussion – Councilmembers Carlin and Kvamme provided a report on discussion at the last City/School Committee meeting which included initiation of a community visioning process in 2018-2019; a grand opening event for the new high school; the next joint meeting; early dismissal of School District #508 students in the spring to accommodate finishing the new building and the move to the new building; and the impact the move of District offices will have on space in the Community Center. 

SMMPA Annual Meeting – Public Works Director Moulton provided a report on the annual meeting of the Southern Minnesota Municipal Power Agency which had also been attended by City Administrator Prafke and Councilmember Grams. 

Housing Funding Update – City Administrator Prafke reported the Minnesota Housing Finance Agency (MHFA) had provided $100,000 in gap funding that will be made available for properties in the Traverse Green Subdivision to make ownership in the subdivision even more affordable.  Prafke also noted that MHFA had also approved construction funding for the Solace Project and that the Solace Committee will meet in the near future.

Rental Rehab Funding  – City Administrator Prafke reported Minnesota Housing Finance Agency (MHFA) had provided funding to Southwest Minnesota Housing Partnership to fund low interest, no interest and in some cases forgivable loans to rental property owners in Saint Peter to improve housing stock of rental properties.  Mayor Zieman noted that in order to take advantage of the rehab funding, renters must be below 80% of the average median income of Nicollet County. 

There being no further business, a motion was made by Pfeifer, seconded by Brand, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 7:48 p.m.