City Council Minutes of October 12, 2015

Date: 
October 12, 2015

 OFFICIAL PROCEEDINGS

MINUTES OF THE CITY COUNCIL MEETING

OCTOBER 12, 2015

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on October 12, 2015.

A quorum present, Mayor pro tem Zieman called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Parras, Carlin, Brand, and Zieman.  Absent was Councilmember Kvamme.  The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineers Domras and Loose.

Councilmember Grams arrived at 7:02 p.m.

Approval of Agenda – A motion was made by Brand, seconded by Parras, to approve the agenda.  With all in favor, the motion carried.

Approval of Minutes – A motion was made by Carlin, seconded by Parras, to approve the minutes of the September 28, 2015 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the September 28, 2015 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

Consent Agenda –  In motion by Parras, seconded by Carlin, Resolution No. 2015-126 entitled, “Resolution Approving Consent Agenda“ was introduced.  With all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-126 is contained in the City Administrator’s book entitled Council Resolutions 20.

Gardner Road Watermain Construction 2015 Bid Award – Public Works Director Moulton recommended award of the bid for the Gardner Road Watermain Construction 2015 Project to Chard Tiling and Excavating of Belle Plaine, Minnesota in the amount of $189,348 to be funded by the Water Fund.  Moulton noted there were 15 bids for the project and the low bid was 14% below the engineer’s estimate.  Moulton indicated the project would create a loop feeder line to the Regional Treatment Center and new High School and increase flows for fire protection.  Councilmember Brand questioned the timeline for the project and Moulton reported the project would be completed by the end of October.  In motion by Carlin, seconded by Parras, Resolution No. 2015-127 entitled “Resolution Awarding Bid For Gardner Road Watermain Construction 2015 Project”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-127 is contained in the City Administrator’s book entitled Council Resolutions 20.  

Revolving Loan Modification: Schettler (dba Hunter Hardwood) – Community Development Director Wille presented the Economic Development Authority recommendation for approval of a request by Greg and Neysa Schettler to extend the Loan Extension Agreement for repayment on two revolving loans.  Wille reported the Schettler’s had received two loans from the City with a current balance of $50,488.71 and after experiencing the loss of their business, a 2 year repayment agreement at $50 per month with 0% interest had been put in place to avoid bankruptcy proceedings.  Wille stated the Schettler’s had made all payments on time and their financial situation had improved slightly.  Wille noted the EDA recommendation was for another 2 year extension with loan payments of $100 per month at 0% interest.  Councilmembers discussed the recommendation which would take 38 years to pay back the loans and Councilmember Zieman noted he had voted against the EDA recommendation, but realized that not approving the request could force the Schettler’s to declare bankruptcy with the City losing the principal of the loans.  Councilmember Carlin indicated her desire to see the repayment amounts accelerated in the future, but indicated her belief that it was a step in the right direction.  In motion by Grams, seconded by Carlin, Resolution No. 2015-128 entitled “Resolution Extending The Terms And Conditions Of The Loan Extension Agreement Previously Provided To Greg And Neysa Schettler And Reaffirming The Terms Of Repayment”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-128 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Traverse Road Utility Project Preliminary Engineering – City Administrator Prafke and Public Works Director Moulton requested authorization to retain Bolton and Menk, Inc. to provide preliminary engineering and receipt of bids for installation of water and sanitary sewer mains along Traverse Road to the location of a possible new housing development.  Prafke noted the excellent bidding environment that is expected to save money on the bids and noted that the City would be risking approximately $16,000 in engineering fees if the bids were not awarded and the project did not move forward.  Moulton noted agreements had already been made with farmers along the project route for installation of the utilities and no crop damage payments would be due as crops had already been harvested.  Moulton also stated that many area contractors were hungry for late fall work which is expected to translate into really good bids.  Prafke also noted that if the bids were favorable that might make the housing project more affordable for the City.  In motion by Carlin, seconded by Parras, Resolution No. 2015-129 entitled “Resolution Authorizing Preliminary Engineering Work For Water And Wastewater Improvements Along Traverse Road West Of Nicollet Avenue”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-129 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Request for City Assistance:  Haunted Hayrides – City Administrator Prafke recommended approval of a request by the Nicollet County Trails Association Snowmobile Club to use Riverside Park for a haunted hayride fundraiser on October 23-24, 2015.  Prafke reviewed the request and the recommended approval with contingencies.  Kenny and Lexi Johnson, 38901 State Highway 99 and Paul Braam, 47969 355th Avenue Kasota, addressed the Council to indicate the event was to raise funds for maintenance and grooming of snowmobile trails and provision of youth snowmobile safety training.  Braam and Johnson indicated the volunteers who will pop out along the trail will not touch passengers on the ride and the ride was expected to last just under 30 minutes.  Councilmember Grams thanked Braam and Johnson for taking into consideration use of a ramp for handicap individuals.  In motion by Brand, seconded by Grams, Resolution No. 2015-130 entitled “Resolution Approving Request For City Assistance For Nicollet County Trails Association Snowmobile Club Haunted Hayrides”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-130 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Transit Grant Submission Request – City Administrator Prafke recommended authorization be provided for submission of a grant application to the Minnesota Department of Transportation Commuter Challenge Grant program in the amount of $2,350 for promotion of the transit system and other multi-modal forms of transportation like biking and walking.   Councilmember Parras objected to spending money to advertise government services and indicated he would not support the resolution.  Councilmember Carlin suggested that using the grant funds for something like magnets with the bus route information which would make it easier for riders to use the service would be acceptable.  In motion by Carlin, seconded by Brand, Resolution No. 2015-131 entitled “Resolution Authorizing Submission Of Greater Minnesota Commuter Challenge Grant Application For 2015”, was introduced.  Upon roll call, Councilmembers Grams, Kvamme, Zieman, Carlin, and Brand voting aye; Councilmember Parras voting nay, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-131 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Tree Worker License Application – City Administrator Prafke recommended approval of a Tree Worker license application submitted by Skulzacek Tree Movers, LLC.  Prafke noted nothing had been found in the background investigation that would prohibit issuance of the license.  In motion by Grams, seconded by Parras, Resolution No. 2015-132 entitled “Resolution Approving New Tree Worker License”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-132 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Reports

City/County Meeting Discussion – City Administrator Prafke reported discussion at the October 8th City/County meeting included transit, stormwater, tax forfeiture actions, and the open house for the County Human Services building.

Hydrant Flushing – City Administrator Prafke and Public Works Director Moulton provided information on the fall hydrant flushing schedule which will occur during overnight hours beginning October 23rd.

High School Ground Breaking and Open House – City Administrator Prafke reminded everyone of the activities for the ground breaking ceremony for the new High School and the open house celebrating 150 years of School District #508 which will both occur on October 19th.

Candidate Forum – City Administrator Prafke reminded the public of the candidate’s form being held on October 14th by the League of Women Voters.

Closed Session:  Land Purchase/Sale/Easement Negotiations – City Administrator Prafke requested closed sessions as allowed under State law to discuss land sale negotiations, land purchase negotiations and land easement negotiations. In motion by Parras, seconded by Carlin, Resolution No. 2015-133 entitled “Resolution Calling For Closed Session”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-133 is contained in the City Administrator’s book entitled Council Resolutions 20. 

The City Council adjourned to closed session in the Traverse des Sioux Room at 8:03 p.m. for discussion of land purchase negotiations.  The Council returned to open session at 8:26 p.m.

The City Council adjourned to closed session in the Traverse des Sioux Room at 8:27 p.m. for discussion of land purchase negotiations.  The Council returned to open session at 8:41 p.m.

The City Council adjourned to closed session in the Traverse des Sioux Room at 8:42 p.m. for discussion of land easement negotiations.  The Council returned to open session at 9:25 p.m.

There being no further business, a motion was made by Brand, seconded by Carlin, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 9:26 p.m.