City Council Minutes of October 10, 2016

Date: 
October 10, 2016

MINUTES OF THE CITY COUNCIL MEETING

OCTOBER 10, 2016

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on October 10, 2016.

A quorum present, Mayor Zieman called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Pfeifer, Parras, Kvamme, Carlin, Brand, Grams, and Mayor Zieman.  The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineer Loose.

Approval of Agenda – A motion was made by Pfeifer, seconded by Brand, to approve the agenda.  With all in favor, the motion carried.

Approval of Minutes – Councilmember Pfeifer asked for a change to the minutes to reflect his belief that he abstained on the vote for the name of the City park adjacent to the new high school.  A motion was made by Pfeifer, seconded by Parras, to approve the minutes of the September 26, 2016 regular City Council meeting with the voting change.  With all in favor, the motion carried and the minutes were approved as modified.  A complete copy of the minutes of the September 26, 2016 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

Consent Agenda –  In motion by Carlin, seconded by Parras, Resolution No. 2016-149 entitled, “Resolution Approving Consent Agenda“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-149 is contained in the City Administrator’s book entitled Council Resolutions 21.

Transit System Joint Powers Agreement – City Administrator Prafke recommended execution of a joint powers agreement with the City of Le Sueur for provision of transit services to start in January of 2017.  Prafke noted the joint system was being considered based on the State’s desire to lessen the number of grant applications it deals with and to encourage cooperation and consolidation among smaller systems.  Prafke noted the new system would be governed by a Joint Powers Board that would consist of two elected officials and one elected official alternate from each City; that the alternate who would only vote in the absence of one of that City’s appointed officials; that the system would continue to provide the same services that are currently in place in both communities; and the system would develop a corridor route between Le Sueur-Saint Peter-Mankato.  Prafke noted that transit staff in Le Sueur would become employees of the City of Saint Peter who will become responsible for all personnel activities which would be charged back to the system and that the City of Le Sueur will take over the financial matters for the joint system with their costs being paid by the joint system. 

Prafke pointed out that approval of the agreement essentially divested the City Council of all control over the system and that transit in both communities would then be operated and administered by the joint authority.  Prafke also noted that there was a one year notice requirement should either Saint Peter or Le Sueur wish to dissolve the joint powers agreement and the unusually long notice requirement was due to the complexity of reverting back to two separate systems.  Finally, Prafke noted that there would be additional agreements for the City Council to act on and those would come before the City Council in the near future. 

Councilmember Parras questioned if there would be start-up costs that were not covered by the State grant funds.  Finance Director O'Connell indicated that items such as promotion of the system, dispatching software and the like may require the City to fund some up-front costs, but that both cities had sufficient transit reserves to fund those costs. 

City Administrator Prafke also pointed out that should the joint system lose money, both of the cities would share in the cost of making the system whole.

Councilmember Parras also questioned what would happen in the event of a tie vote on a four member Board.  City Administrator Prafke indicated that if a tie existed, the action would not pass. 

Councilmember Kvamme requested changes/clarification to the joint powers agreement related to “supermajority”, Operations Committee vs. Operations Board, and the budgeting process.

In motion by Carlin, seconded by Grams, Resolution No. 2016-150 entitled “Resolution Entering Into A Joint Powers Agreement With The City Of Le Sueur For The Provision Of Public Transit Services“ was introduced with the changes to the agreement as proposed by Councilmembers.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-150 is contained in the City Administrator’s book entitled Council Resolutions 21.

Transit Staffing Modifications – City Administrator Prafke recommended that three new positions be created for the transit system including Transit Operations Manager, Transit Compliance Manager, and Transit Support Specialist.  Prafke also recommended changes to the job descriptions for the Bus Driver position to require a higher level of driver’s license that would allow the current Saint Peter drivers to drive the larger buses used by Le Sueur.  Councilmember Parras pointed out that the Transit Compliance Manager position was required to drive the buses, but the minimum qualifications did not include the need for a driver’s license.

In motion by Parras, seconded by Grams, Resolution No. 2016-151 entitled “Resolution Creating Positions For Joint Transit System (Minnesota River Valley Transit)“ was introduced with modification to the Transit Compliance Manager description to include a Class C driver’s license as a minimum requirement.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-151 is contained in the City Administrator’s book entitled Council Resolutions 21.

Business License Applications – City Administrator Prafke recommended approval of several new business license applications for 3rd Street Tavern.  Prafke noted there was nothing found in the background investigation that would prohibit issuance of the licenses.  In motion by Pfeifer, seconded by Brand, Resolution No. 2016-152 entitled “Resolution Approving Business License Applications“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-152 is contained in the City Administrator’s book entitled Council Resolutions 21.

Reports

REDA Meeting -  Councilmember Kvamme reported on the annual Greater Mankato Growth REDA meeting held at Gustavus.  Kvamme indicated staff from the different member organizations were in attendance as were State legislators representing the member communities and other area legislators.  Kvamme reported the DEED Commissioner spoke and congratulated the Mankato area on its’ economic rankings in the state and region.

LMC Regional Meetings –  City Administrator Prafke encouraged Councilmembers to participate in the League of Minnesota Cities regional meeting being held in North Mankato on October 26th.

SMMPA Annual Meeting – City Administrator Prafke reported he and Councilmember Grams would be attending one day of the SMMPA annual meeting.

Fall Hydrant Flushing – City Administrator Prafke reported the Water Utility would begin fall hydrant flushing on October 10th and would be working between the hours of 8:00 p.m. and 6:00 a.m.  Prafke encouraged residents to check water quality before washing laundry.

There being no further business, a motion was made by Pfeifer, seconded by Carlin, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 7:35 p.m.