City Council Minutes of November 9, 2015

Date: 
November 9, 2015

 

OFFICIAL PROCEEDINGS

 

MINUTES OF THE CITY COUNCIL MEETING

NOVEMBER 9, 2015

 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on November 9, 2015.

A quorum present, Mayor Strand called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Parras, Zieman, Kvamme, Grams, Brand, and Mayor Strand.  Absent were Councilmember Carlin and City Administrator Prafke.  The following officials were present: City Attorney Brandt and City Engineer Domras.

Approval of Agenda – A motion was made by Parras, seconded by Zieman, to approve the agenda.  With all in favor, the motion carried.

Approval of Minutes – A motion was made by Brand, seconded by Zieman, to approve the minutes of the October 26, 2015 regular City Council meeting.  Councilmember Brand corrected the spelling of the name of a speaker at the meeting.  With all in favor, the motion carried and the minutes were approved as corrected.  A complete copy of the minutes of the October 26, 2015 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

A motion was made by Zieman, seconded by Parras, to approve the minutes of the November 2, 2015 special City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the November 2, 2015 special City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

Visitors – Representatives from the Minnesota Section of the American Water Works Association (AWWA) presented the Leonard N. Thompson award to City Public Works Director Pete Moulton in recognition of his dedication to the water industry and the City of Saint Peter, and promotion of quality drinking water.  Mayor Strand and members of the City Council congratulated Moulton on his award.  The meeting recessed at 7:06 p.m. to allow the City Council and family members to take photographs with the award winner.  The meeting was called back into session at 7:09 p.m.

Consent Agenda – In motion by Zieman, seconded by Brand, Resolution No. 2015-146 entitled, “Resolution Approving Consent Agenda“ was introduced.  With all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-146 is contained in the City Administrator’s book entitled Council Resolutions 20.

Washington Avenue Link Project Part 2 –  Public Works Director Moulton recommended approval of a supplemental agreement in the amount of $4,136 and final acceptance of the project as completed with authorization to make final payment in the amount of $161,904.66 to the contractor.  Moulton noted that the final project amount of $2,594,866.11 (which included the supplemental agreement and a previous change order) was $35,000 below the bid amount.  In motion by Kvamme, seconded by Parras, Resolution No. 2015-147 entitled “Resolution Recommending Approval Of Supplemental Agreement Number One For The Washington Avenue Link Project Part 2”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-147 is contained in the City Administrator’s book entitled Council Resolutions 20. 

In motion by Kvamme, seconded by Brand, Resolution No. 2015-148 entitled “Resolution Recommending Acceptance Of Washington Avenue Link Project Part 2 And Authorizing Final Payment To The Contractor”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-148 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Donation Acceptance For Jefferson Fields – Public Works Director Moulton recommended acceptance of a donation from two local softball associations for installation of an irrigation system on Field #3 at Jefferson Park at an approximate cost of $7,400.  Moulton indicated Greencare would install the system after which it would be turned over to the City who will pay for annual maintenance and upkeep on the system.  In motion by Zieman, seconded by Parras, Resolution No. 2015-149 entitled “Resolution Accepting Donations From St. Peter Men’s Adult Softball And St. Peter Girls Fastpitch Softball Associations”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-149 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Magner Farm Second Subdivision Final Plat – Finance Director O'Connell requested approval of the final plat of Magner Farm Second Subdivision which identifies the subdivision being split into two lots; one owned by the School District #508 for development of the new High School and the other owned by the City of Saint Peter for development of a new City park.  In motion by Kvamme, seconded by Brand, Resolution No. 2015-150 entitled “Resolution Approving Final Plat Of Magner Farm Second Subdivision”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-150 is contained in the City Administrator’s book entitled Council Resolutions 20.  

Canvass of November 3, 2015 General Election –  In motion by Brand, seconded by Grams, Resolution No. 2015-151 entitled “Resolution Canvassing 2015 Municipal Election Returns”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-151 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Production Assistant Position Description Modification – Finance Director O'Connell requested approval for modification to the position description for Production Assistant.  In motion by Kvamme, seconded by Zieman, Resolution No. 2015-152 entitled “Resolution Approving Modifications To Position Description For Production Assistant”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-152 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Vista View/Podawiltz Development Conduit Loan Request – Finance Director O'Connell requested a public hearing be scheduled for December 14, 2015 regarding a request by Vista View LLC for the City to serve as a conduit issuer for $2,000,000 in improvement bonds as allowed under State Statute.  O’Connell noted the resolution also provided preliminary support for issuance of the bonds and noted the City had provided the same service in the past.  Councilmember Brand questioned whether the City would be liable for any costs related to the action.  O’Connell reported that no City funds would be used or encumbered for the issuance.  Councilmember Kvamme stated his belief that the Vista View project was “a wonderful investment in our community”.  In motion by Parras, seconded by Brand, Resolution No. 2015-153 entitled “Resolution Calling For Public Hearing On Proposal For A Housing Finance Program And Giving Preliminary Approval To The Issuance Of Housing Facility Revenue Bonds To Finance A Multi-Family Housing Project Pursuant To Minnesota Law, And Authorizing The Publication Of A Notice Of The Hearing”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-153 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Windsor Pond Easement Vacation Request – Public Works Director Moulton presented the Planning Commission’s recommendation for approval of a request to vacate the interior easement between Lots Five and Six, Block 2 of the Windsor Pond Second Addition.  Moulton noted the properties were being sold and the new property owner wished to construct a home across the property lines.  Moulton noted the resolution was written to make the easement vacation contingent upon the excess water and sewer lines being removed at the expense of the property owner and a building permit being issued by the City.  In motion by Kvamme, seconded by Grams, Resolution No. 2015-154 entitled “Resolution Providing For The Vacation Of The Interior Easement Between Lots Five And Six, Block Two, Windsor Pond Second Addition”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-154 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Hospital Project:  Modification of On-Call Room – Hospital CEO Rohrich addressed the City Council to request authorization for renovation of a former nursery space into an on-call room.  Rohrich reminded Councilmembers that the Hospitalist was currently using one of the patient rooms as an on-call room which removed that room from any revenue producing activities and the Commission has recommended remodeling an unused space to free up the patient room.   Rohrich indicated sealed bids for the project has been received by the general contractor and the actual project price was $82,900 (as opposed to the price of $80,300 included in the Council packet).  Rohrich also noted the hospital has been at capacity many times recently and based on all beds being utilized, the expected return on investment for the project was two months.  Rohrich further stated that increased use of the hospital had led to additional discussion about a future expansion to the hospital to provide up to 25 licensed beds.  Rohrich also pointed out the renovation of the nursery space was expected to be completed by the end of the year and would also need to be approved by the Department of Health.  In motion by Grams, seconded by Brand, Resolution No. 2015-155 entitled “Resolution Approving On-Call Room Project For River's Edge Hospital and Clinic”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-155 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Reports

Mayor’s Report – Mayor Strand noted City Administrator Prafke, Councilmember Carlin, and Community Development Director Wille were absent as they were participating in the ICLV visit to Columbia, Missouri sponsored by Greater Mankato Growth.

Closed Session:  Attorney-Client Privilege Discussion – City Attorney Brandt requested a closed session as allowed under State law to discuss threatened litigation covered under Attorney-Client privilege.  In motion by Brand, seconded by Parras, Resolution No. 2015-156 entitled “Resolution Calling For Closed Session”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-156 is contained in the City Administrator’s book entitled Council Resolutions 20. 

The City Council adjourned to closed session in the St. Peter Room at 7:44 p.m. for discussion of threatened litigation covered under Attorney-Client privilege.  The Council returned to open session at 8:18 p.m.

There being no further business, a motion was made by Parras, seconded by Brand, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 8:19 p.m.