City Council Minutes of November 28, 2016

Date: 
November 28, 2016

 

MINUTES OF THE CITY COUNCIL MEETING

NOVEMBER 28, 2016

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on November 28, 2016.

A quorum present, Mayor Zieman called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Pfeifer, Grams, Kvamme, Carlin, Brand, and Mayor Zieman.  Absent was Councilmember Parras.  The following officials were present: City Administrator Prafke, Assistant City Attorney Grean and City Engineers Loose and Domras.

Approval of Agenda – A motion was made by Pfeifer, seconded by Brand, to approve the agenda.  With all in favor, the motion carried.

Approval of Minutes – A motion was made by Carlin, seconded by Grams, to approve the minutes of the November 14, 2016 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the November 14, 2016 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

Visitors – Mayor Zieman recognized representatives from Saint Peter’s Sister City of Petatlan, Mexico including Mayor Arturo Gomez and his wife Leticia Gomez, President of the Petatlan Sister City Program Miguel Ademe, and Chaz Brown, a former Gustavus student living in Petatlan and working with the Sister City program.  Mayor Gomez addressed the Council (through the translation of Brown), and stated Petatlan would continue to work to strengthen the cultural and community relationships being developed between the two cities.  Mayor Gomez also thanked the City Council for their continued support and presented two gifts in appreciation for the City’s fire truck donation to Petatlan and support and friendship extended by Mayor Zieman.  The meeting was recessed at 7:12 p.m. to allow for photographs.

The meeting reconvened at 7:15 p.m.

Consent Agenda – In motion by Pfeifer, seconded by Brand, Resolution No. 2016-174 entitled, “Resolution Approving Consent Agenda“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted as modified.  A complete copy of Resolution No. 2016-174 is contained in the City Administrator’s book entitled Council Resolutions 21.

River's Edge Hospital and Clinic Equipment Purchase – Hospital CEO Rohrich addressed the Council to present the Hospital Commission recommendation for purchase of a wearable, personal communication system at a cost of $100,603 from Vocera Communications System.  Rohrich indicated the purchase included 45 devices that could be used by 150 employees and stated the system would provide for HIPAA compliant communication between staff using voice recognition.   In motion by Grams, seconded by Carlin, Resolution No. 2016-175 entitled “Resolution Authorizing Purchase Of Voice Communication System For River's Edge Hospital And Clinic “ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-175 is contained in the City Administrator’s book entitled Council Resolutions 21.

Broadway Avenue Parking Restrictions – Public Works Director Moulton requested “no parking” restrictions be designated along Broadway Avenue (CSAH 5) from Sunrise Drive to the west City limits (361st Avenue).  Moulton indicated the restrictions were required in order to use Municipal State Aid funds for the City’s share of construction costs on the roadway project due to the width of the roadway, the road being two-way traffic, and the expected 45 mph speed limit. 

Councilmember Kvamme noted that residents have always asked for parking on this section of roadway, especially on the south side near the community garden site, and suggested that the road be restriped from the Catholic Church entrance east to Sunrise Drive to move the driving lanes further to the north side of the roadway which would allow room for parking near the community garden site on the south side.  City Administrator Prafke noted that the project was on a tight timeline in order to apply for MSA funding for the project and asked if the Council would consider adoption of the proposed resolution and then allow staff latitude to explore with the Nicollet County Engineer options to maintain parking along the road.

In motion by Kvamme, seconded by Pfeifer, Resolution No. 2016-176 entitled “Resolution Designating Parking Restrictions On CSAH 5 Between Sunrise Drive And The Western Limits Of The City Of Saint Peter“ was introduced with the understanding that staff would be entrusted to work with the County Engineer to try and maintain parking.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-176 is contained in the City Administrator’s book entitled Council Resolutions 21.

Nicollet County Cooperative Agreement Broadway Avenue – Public Works Director Moulton requested authorization be provided for execution of a cooperative agreement with Nicollet County for improvements to Broadway Avenue (CSAH 5) from Sunrise Drive to the western City limits (361st Avenue).  Moulton noted the total project cost was $4,047,757 of which the City would fund approximately 30.6% with Municipal State Aid funds and General Fund monies.  Moulton also noted the project would be reviewed by MnDOT with expected bidding by the County in January and the agreement outlined the construction and maintenance responsibilities and the City’s share of costs for the roundabout to be constructed.  Moulton and City Administrator Prafke also noted that a portion of the City’s costs would then be shared by School District #508 and the amount paid by the School District is yet to be determined.   In motion by Pfeifer, seconded by Grams, Resolution No. 2016-177 entitled “Resolution Authorizing Execution Of Cooperative Construction Agreement With Nicollet County For Design Construction And Maintenance Of CSAH 5 (Broadway Avenue) From 361st Avenue To Sunrise Drive“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-177 is contained in the City Administrator’s book entitled Council Resolutions 21.

Backhoe/Hammer Replacement Purchase – Public Works Director Moulton requested authorization to purchase a backhoe and hammer to replace the 2004 Case backhoe which was showing wear, but still had great trade-in value.  Moulton requested authorization for the purchase from Titan Machinery for a 2016 Case 5909SN Backhoe ($106,745) and a Kent KF6 TLB Hydraulic Hammer ($11,170) for a total price, with trade-in of the 2004 backhoe, of $79,915. In motion by Brand, seconded by Carlin, Resolution No. 2016-178 entitled “Resolution Authorizing Purchase Of Replacement Backhoe“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-178 is contained in the City Administrator’s book entitled Council Resolutions 21.

MRVT Lease Agreement – Finance Director O'Connell requested execution of a lease agreement with Minnesota River Valley Transit for space at City Hall.  O’Connell noted the transit has always leased space in City Hall as part of the allocation of transit expenses which were covered by the transit grant funds, but the new lease would also include services such as copier use, phone use, and use of common areas in the building that were calculated based on a two-year history.  O’Connell reported the rent funds would be considered revenue in the General Fund and would be in the amount of $14,310.12 per year.  In motion by Carlin, seconded by Grams, Resolution No. 2016-179 entitled “Resolution Approving Execution Of Lease Agreement For Space At Saint Peter Municipal Building With Minnesota River Valley Transit System“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-179 is contained in the City Administrator’s book entitled Council Resolutions 21.

Minnesota River Valley Transit Interagency Agreement –  City Administrator Prafke recommended execution of an interagency agreement with Minnesota River Valley Transit for the City of Saint Peter to provide human resources/employee services to Minnesota River Valley Transit.  Prafke noted the City of Le Sueur would be considering a similar agreement for the provision of fiscal management services to Minnesota River Valley Transit.  In motion by Kvamme, seconded by Carlin, Resolution No. 2016-180 entitled “Resolution Approving Execution Of Interagency Agreement With Minnesota River Valley Transit System“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-180 is contained in the City Administrator’s book entitled Council Resolutions 21.  Prafke also noted that the Minnesota River Valley Transit board must also approve the agreements which was expected to occur at their next meeting.

Acceptance Of Utility Improvements At Regional Treatment Center – Public Works Director Moulton recommended acceptance of utility improvements at the Regional Treatment Center (RTC), which were initiated in 2014 to expand the RTC’s system and which are connected to the City’s system.  Moulton noted City staff had reviewed the installations to ensure the construction was done to City standards and, if accepted, the improvements would add $680,000 in value to the City’s water and stormwater infrastructure.  In motion by Kvamme, seconded by Carlin, Resolution No. 2016-181 entitled “Resolution Accepting Saint Peter Regional Treatment Center (SPRTC) Utility Installation Phase 1“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-181 is contained in the City Administrator’s book entitled Council Resolutions 21.

Transit Radio Purchase – Finance Director O'Connell recommended purchase of a VHF radio system for the transit system from Bearcom Wireless in the amount of $13,356 to be funded by the transit grant.  O’Connell noted she had done a 5-10 year cost analysis for the nine proposals received for the purchase and was recommending purchase of the Bearcom system which was expandable should the transit system expand in the future.  O’Connell also noted the system would become the property of the Minnesota River Valley Transit.  In motion by Grams, seconded by Brand, Resolution No. 2016-182 entitled “Resolution Authorizing Purchase Of Transit VHF Radio System“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-182 is contained in the City Administrator’s book entitled Council Resolutions 21.

Reports

Mayor’s Report – Mayor Zieman encouraged residents who might see the visitors from Petatlan out and about in the community to welcome them.

Coalition of Greater Minnesota Cities Fall Conference – Councilmember Brand reported on discussion at the Coalition of Greater Minnesota Cities fall conference which had been shortened due to a winter storm.  Brand indicated discussion included local government aid, “rural narrative” and the next legislative session.

City/County Meeting Schedule – City Administrator Prafke reported the next City/County meeting had been scheduled for December 14th at 3:30 p.m. at the Government Center.

Goal Session Report -  City Administrator Prafke directed Council attention to the report on the November 7th goal session.

City Administrator Prafke also reminded everyone of the joint City Council/School Board Committee of the Whole meeting scheduled for November 30th at 6:00 p.m. in the Governors' Room.

There being no further business, a motion was made by Pfeifer seconded by Brand, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 8:05 p.m.