City Council Minutes of May 9, 2016

Date: 
May 9, 2016

MINUTES OF THE CITY COUNCIL MEETING

MAY 9, 2016

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on May 9, 2016.

A quorum present, Mayor Zieman called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Grams, Pfeifer, Parras, Kvamme, Brand, and Mayor Zieman.  Absent was Councilmember Carlin.  The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineers Domras and Loose.

Approval of Agenda – A motion was made by Pfeifer, seconded by Brand, to approve the agenda.  With all in favor, the motion carried.

Public Hearing:  Annexation of Land – Gustavus Adolphus College Arboretum/Gardner Road Right-of-way – Mayor Zieman opened the public hearing on a petition to annex a portion of the Gustavus Arboretum and the Gardner Road right-of-way at 7:02 p.m.  City Administrator Prafke reviewed the procedures to be followed for public hearings.  Community Development Director Wille reviewed the petition submitted by Lorene Gardner, Gustavus Adolphus College, and Wenner-Underwood Farms for annexation of a portion of the Gustavus arboretum and the Gardner Road right-of-way.  Wille noted that with 100% of the property owners petitioning for annexation, the Council could do so by majority vote.  Wille also noted that if the annexation was approved, the Council would be asked at a future meeting to adopt a right-of-way plat that would include the new roundabout at the intersection of Gardner Road and Broadway Avenue.  Wille also pointed out that the Planning Commission had recommended approval of the annexation and a zoning designation of Education/Industrial (EID) for the property.   Councilmember Brand questioned what type of plantings would be used in the right-of-way.  City Administrator Prafke indicated that once Gardner Road was upgraded to an urban section, the right-of-way would be restored to pre-construction status with the exception of a bituminous trail that would be installed on the east side of the roadway and trees being planted. There being no further speakers, the public hearing was declared closed 7:09 p.m.

Approval of Minutes – A motion was made by Brand, seconded by Parras, to approve the minutes of the April 25, 2016 regular City Council meeting.   With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the April 25, 2016 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

Consent Agenda – In motion by Kvamme, seconded by Parras, Resolution No. 2016-78 entitled, “Resolution Approving Consent Agenda“, was introduced.  A complete copy of Resolution No. 2016-78 is contained in the City Administrator’s book entitled Council Resolutions 21.

EDA Loan Request:  Playing Possum –  Community Development Director Wille presented the Economic Development Authority’s recommendation for approval of a $2,452 (90% of the total project cost) loan to Mary Cammack, dba Playing Possum, for replacement of an awning at her business at 218 South Minnesota Avenue.  Wille noted the loan would be amortized over five years with a zero percent (0%) interest rate and the resolution including a provision that would allow for partial loan forgiveness if the EDA modifies the loan guidelines in the near future.  In motion by Kvamme, seconded by Grams, Resolution No. 2016-79 entitled “Resolution Approving A $2,452 Façade Renovation Revolving Loan To Mary Cammack (D.B.A. Playing Possum Antiques) To Partially Finance The Installation Of A Replacement Awning At 218 South Minnesota Avenue”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-79 is contained in the City Administrator’s book entitled Council Resolutions 21. 

Hospital Policies Modification – City Administrator Prafke presented the Hospital Commission’s recommendation for modifications to the Hospital policies which included updates to the “mission, vision, values” statement; clarifications on rules related to Commission member attendance at Commission meetings; removal of sections that are contained in the City Code; clarification of names; formatting changes; and removal of the section on the Executive Committee which is no longer used.  Councilmember Brand questioned why there were changes made to the “mission, vision, values” statement and Prafke responded the statement was changed in keeping with the overall strategic plan for the Hospital that had been developed with the assistance of a consultant.  Councilmember Kvamme questioned the language in Sections 6.7 (quorum definition) and in 8.2 which removed nursing staff from the quality oversight responsibilities.  Prafke clarified that quorums of the Commission are necessary to “conduct” business such as voting and the quality oversight section had been deleted based on the wishes of the Hospital Commission.  In motion by Kvamme, seconded by Pfeifer, Resolution No. 2016-80 entitled “Resolution Approving Updated Hospital Commission Policies”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-80 is contained in the City Administrator’s book entitled Council Resolutions 21. 

Registration of Traverse Green Subdivision Property – City Attorney Brandt strongly recommended that registration of the Traverse Green Subdivision parcels be done through Torren’s actions at an expected total cost of $5,000-$6,000 versus $66,000-$99,000 if abstracts were developed for each individual parcel.  Brandt reminded Councilmembers that the Torrens method had been used for sale of lots in both Nicollet Meadows and Washington Terrace Subdivisions.  In motion by Pfeifer, seconded by Brand, Resolution No. 2016-81 entitled “Resolution Authorizing The City Of Saint Peter To Register Title To Certain City Real Estate”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-81 is contained in the City Administrator’s book entitled Council Resolutions 21. 

Traverse Green Subdivision Lot Prices –  Community Development Director Wille recommended adoption of a resolution establishing lot prices in Phase 1 of Traverse Green Subdivision.  Wille noted the prices ranged from $31,400 -$53,500 for single family lots and would be $100,000 for multi-family lots.  Wille indicated the prices had been established using the same formula used in Nicollet Meadows and Washington Terrace Subdivisions and would cover the City’s cost for development of the subdivision including administrative costs.  Both Wille and City Administrator Prafke noted staff would provide for sale of the single family lots without additional Council action; however the multi-family lots would require Council action so that the Council could be involved in the development agreement.  Wille stated the expected timeline for sale of the lots would include a marketing effort from May 19-25th; an open house for prospective buyers on June 29th; and a first-come/first-served sale of lots beginning on July 13th.  Wille also reported prospective buyers would need to come in person and be required to provide a $200 deposit that would reserve the lot for 61 days.  Wille noted that the lots for the City owned spec homes and the spec homes to be constructed by Southwest Minnesota Housing Partnership would be identified before lot sales to the public begin.  In motion by Grams, seconded by Kvamme, Resolution No. 2016-82 entitled “Resolution Establishing The Sales Price Of Development Lots Within The First Phase Of Traverse Green Subdivision”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-82 is contained in the City Administrator’s book entitled Council Resolutions 21. 

Traverse Green Subdivision Spec Home Funding –  Community Development Director Wille reported the Economic Development Authority had agreed to the Council request to release $500,000 in interest funds from the revolving loan fund to be used for a spec home construction fund in Traverse Green Subdivision.  Wille indicated the funds would be transferred on August 1st and be available for four years at zero percent interest (0%).  Wille noted that in Nicollet Meadows and Washington Terrace Subdivisions, 51% of the homes had been constructed as speculative homes and staff felt it was extremely important that the process continue to ensure the success of Traverse Green Subdivision development even if the funding sources previously used for spec home development (Greater Minnesota Housing Fund loans), were no longer available.  In motion by Pfeifer, seconded by Kvamme, Resolution No. 2016-83 entitled “Resolution Providing For Transfer Of $500,000 From Local Revolving Loan Fund Interest Income To Establish A Speculative Home Construction Fund To Finance The Construction Of Speculative Homes In Traverse Green Subdivision”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-83 is contained in the City Administrator’s book entitled Council Resolutions 21. 

Annexation Of Gardner Road Right-of-Way/Gustavus Arboretum – Community Development Director Wille recommended approval of the petition for annexation of a portion of the Gustavus Arboretum and the Gardner Road right-of-way.  In motion by Kvamme, seconded by Pfeifer, Ordinance No. 26, Third Series entitled “An Ordinance Annexing Land Located Within The Town Of Oshawa Township, Nicollet County, Minnesota Pursuant To Minn. Stat. 414.033, Subd. 2(3), Permitting Annexation By Ordinance”, was introduced.  Upon roll call, with all in favor, the Ordinance was declared passed and adopted.  A complete copy of Ordinance No. 26, Third Series is contained in the City Administrator’s book entitled Council Ordinances 2. 

Alley Vacation Request:  Madison/Johnson – Community Development Director Wille presented the Planning and Zoning Commission recommendation for approval of a petition by Nicole Madison and Beverly Johnson for vacation of a portion of alley behind 731 West Nassau Street so Ms. Madison could construct a garage.  Wille noted only one citizen attended the public hearing held by the Planning Commission to ask a question related to relocation of cable television and telephone wires.  Wille pointed out that Ms. Madison would be responsible for any costs associated with relocation of those utility lines.  In motion by Grams, seconded by Parras, Resolution No. 2016-84 entitled “Resolution Vacating The South 8 Feet Of The East-West Alley Lying North And Adjacent To The West 15 Feet Of Lot 2, Block 17, Skaro And Evenson Subdivision As Petitioned By The Abutting Property Owners”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-84 is contained in the City Administrator’s book entitled Council Resolutions 21. 

Fire Chief Recruitment Process –  City Administrator Prafke recommended initiation of the process for replacement of the Fire Chief as Chief Quade will be retiring from the Department in early October.  Prafke noted the request would be a variance from the Chief replacement process outlined in the Fire Department bylaws which stated the process would begin in October for a new Chief to take office in January.  Mayor Zieman questioned the requirement for the Chief to have 10 years’ service and questioned whether that meant 10 years with the St. Peter Department or 10 years’ service anywhere.    Prafke responded the requirement was for 10 years’ service with the Saint Peter Fire Department in addition to currently being a member of the St. Peter Department.  In motion by Brand, seconded by Parras, Resolution No. 2016-85 entitled “Resolution Authorizing Initiation Of Recruitment Process For Fire Chief Position”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-85 is contained in the City Administrator’s book entitled Council Resolutions 21. 

Reports

“Police Officer Memorial  Day/Week” Proclamation – Mayor Zieman proclaimed May 15th as “Police Officer Memorial Day” and the week of May 15-21, 2016 as “Police Officer Memorial Week” in the community.

Mayor’s Report – Mayor Zieman reported River's Edge Hospital and Clinic had been awarded a five star patient satisfaction rating from the Centers for Medicare and Medicaid Services Hospital Compare Initiative based on survey data on patient experience collected by CMS from all hospitals.  City Administrator Prafke stated the five star rating was a “testament to the great things the folks at the Hospital do.”

Executive Session:  City Owned Land Sale Negotiations – City Administrator Prafke requested a closed session of the City Council, as allowed under State Statute, for discussion of negotiations related to sale of the City owned former wastewater treatment ponds. In motion by Pfeifer, seconded by Parras, Resolution No. 2016-86 entitled “Resolution Calling For Closed Session”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-86 is contained in the City Administrator’s book entitled Council Resolutions 21. 

The Council adjourned to closed session in the Traverse des Sioux Room of the Community Center at 8:16 p.m.  The Council returned to open session at 8:34 p.m.

There being no further business, a motion was made by Pfeifer, seconded by Parras, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 8:35 p.m.