City Council Minutes of May 14, 2018

Date: 
May 14, 2018

MINUTES OF THE CITY COUNCIL MEETING

MAY 14, 2018

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on May 14, 2018.

A quorum present, Mayor Zieman called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Brand, Carlin, Pfeifer, Kvamme, Grams, Johnson, and Mayor Zieman.  The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineer Domras.

Approval of Agenda – A motion was made by Pfeifer, seconded by Brand, to approve the agenda as modified.  With all in favor, the motion carried.

Approval of Minutes – A motion was made by Carlin, seconded by Johnson, to approve the minutes of the April 23, 2018 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the April 23, 2018 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

Visitors – Cynthia Favre, 1406 Wilkinson Court, addressed the Council to ask the City to not cut down a line of trees located directly west of the Standard Subdivision.  Favre indicated residents of the area were shocked to learn the City planned to remove the tree line after acquiring a 45’ strip of land on the west side of the trees.  Favre stated it was “tragic” to remove mature trees after the tree loss from the tornado and no plans to expand the park.  Favre indicated residents had signed a petition asking for the City to not remove the trees citing what she felt was an increased quality of life having the tree line there; the trees serving as a windbreak from the open fields further to the west; the trees providing a quality park experience and offering shade in the summer; and her belief that removing the trees was not a good use of City resources.

Councilmember Kvamme asked why the City was considering cutting the trees.  City Administrator Prafke indicated he had just learned of the neighbor’s concerns and the City had no plan to cut down the trees.  Prafke also indicated that the strip of land, equaling about .67 acres, would be part of Warren Park.  Kvamme questioned what procedure would be followed in the future if the tree line was going to be taken down.  Prafke indicated staff would review the Parks plan and any action to expand the park would be brought to the Parks Board and ultimately the City Council if changes were recommended.  Prafke also noted that Parks Board and City Council agendas were all public and included on the City’s website before meetings and posted on the official bulletin board at City Hall.

Mayor Zieman noted that the white stakes that had recently been put in place were there not because the trees were being taken down, but to mark the City owned land for the farmer working the land to the west.  Zieman also suggested that there were some small, less than desirable trees, and bushes that were within the tree line that should be removed.

Craig Drager, 1404 Wilkinson Court, also asked the City to not cut down the trees and indicated he had bought his property because it abutted Warren Park.  Drager stated area children made forts, climbed trees and played in the wooded area and his family enjoyed the wildlife the area attracted.  He also noted many neighborhood residents picked wild raspberries in the area.  Drager suggested the residents of the area would be willing to help the City clean out the scrub growth from the tree line and that the tree line was part of what made Warren Park unique in the community.

Mayor Zieman encouraged residents to follow the Parks Board agendas on the website for any future plans for the area and thanked the residents for bringing their concern to the attention of the Council.

Consent Agenda – In motion by Grams, seconded by Johnson, Resolution No. 2018-64 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-64 is contained in the City Administrator’s book entitled Council Resolutions 22.

2017 Jefferson Avenue/Gardner Road Project Change Order #1 – Public Works Director Moulton recommended approval be provided for Change Order #1 in the amount of $3,938.40 for additional erosion control and a 4” bituminous patch that the contractor agreed to provide as part of the contract.  Moulton indicated the project wouldn’t be finalized for another two years because of the warranty on the grass installation.  In motion by Pfeifer, seconded by Brand, Resolution No. 2018-65 entitled “Resolution Authorizing Change Order #1 For 2017 Jefferson Avenue/Gardner Road Project“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-65 is contained in the City Administrator’s book entitled Council Resolutions 22.

Transit Drug and Alcohol Policy Update – City Administrator Prafke recommended adoption of an updated drug and alcohol policy for Transit employees.  Prafke noted the Federal opioid crisis had resulted in the Minnesota Department of Transportation Office of Transit recommending changes to all system drug policies to change the word “opiates” to “opioids” and to change the language for alcohol testing to indicate the test would be a “breath” test.    Prafke also noted that the City, the official employer of transit employees for Minnesota River Valley Transit, had a regimented and robust drug and alcohol plan that undergoes regular audits by the State of Minnesota.  In motion by Carlin, seconded by Johnson, Resolution No. 2018-66 entitled “Resolution Adopting Updated FTA Drug And Alcohol Testing Policy For City Of Saint Peter Transit Employees“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-66 is contained in the City Administrator’s book entitled Council Resolutions 22.

Transit Wage Scale Approval – City Administrator Prafke recommended a wage scale be established for the position of Transit Support Specialist that would mirror the scale for Bus Driver as both positions are similar in pay equity points.  Prafke recommended the scale become effective July 1, 2018 and that the highest paid employee in the position be exempt from the scale as she is already paid at a higher rate than the highest level being proposed.  Prafke noted that adoption of the scale would standardize the pay for employees in that position and allow for scheduling challenges to be met by having Driver’s serve in the Support Specialist position when needed which previously Drivers were reluctant to do because the wages were so much lower.  In motion by Johnson, seconded by Grams, Resolution No. 2018-67 entitled “Resolution Establishing Wage Scale For Transit Support Specialist Positions“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-67 is contained in the City Administrator’s book entitled Council Resolutions 22.

Business License Applications – City Administrator Prafke recommended approval of business licenses submitted by SuperAmerica for the property at 123 West St. Julien Street.  Prafke noted that the licenses would be effective on the first day SuperAmerica begins operations at the property and indicated the current license holder at that location was closing their store.  In motion by Pfeifer, seconded by Brand, Resolution No. 2018-68 entitled “Resolution Approving New Business License Applications“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-68 is contained in the City Administrator’s book entitled Council Resolutions 22.

Hospital Equipment Purchase – Hospital CEO George Rohrich presented the Hospital Commission request for purchase of a Mindray A7 anesthesia machine in the total amount of $55,113.93.  Rohrich indicated the machine would match one purchased recently and would allow for integration with the hospital’s medical records.  Rohrich also pointed out that no bids were received for the purchase as it was important to standardize the equipment used.  In motion by Brand, seconded by Johnson, Resolution No. 2018-69 entitled “Resolution Approving Purchase Of Anesthesia Machine For River's Edge Hospital And Clinic“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-69 is contained in the City Administrator’s book entitled Council Resolutions 22.

Windsor Pond Third Addition – Preliminary/Final Plats – Development Agreement – Community Development Director Wille presented the Planning Commission recommendation for approval of the preliminary and final plats for Windsor Pond Third Addition which would create an additional 14 lots for slab-on-grade, single family patio homes ranging in size from 7,767 to 24,214 square feet.  Wille also stated that a development agreement for the Third Addition had been negotiated with Windsor Homes LLC and approval was recommended.  In motion by Johnson, seconded by Carlin, Resolution No. 2018-70 entitled “Resolution Accepting Preliminary Plat Of Windsor Pond Third Addition As Petitioned By Windsor Homes, LLC“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-70 is contained in the City Administrator’s book entitled Council Resolutions 22.

Wille also noted that the development agreement included parkland dedication fees in the amount of $11,363 and $9,208.46 towards a future regional stormwater pond both of which would be paid before development could occur, and a future parkland dedication payment of $15,302 that would be due should Outlot A be platted and developed.  Wille also noted that a $1,000 payment would be made by the developer if the roadway surface was installed in two separate lifts (2018 and 2019).  In motion by Grams, seconded by Carlin, Resolution No. 2018-71 entitled “Resolution Accepting Final Plat Of Windsor Pond Third Addition And Authorizing Execution Of Development Agreement“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-71 is contained in the City Administrator’s book entitled Council Resolutions 22.

2018 Crack Sealing Project Bid Award – Public Works Director Moulton recommended award of the bid for the 2018 Crack Sealing Project to Lot Pros LLC in the amount of $1.40 per gallon applied.  Mouton noted the receipt of five competitive bids and indicated the project would proceed as prioritized in the order of the roads listed in the Council packet while cautioning that because of the late spring, the number of blocks that might be finished before funding runs out may be limited to 50-60 blocks.  In motion by Carlin, seconded by Pfeifer, Resolution No. 2018-72 entitled “Resolution Awarding Bid For 2018 Crack Sealing Project“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-72 is contained in the City Administrator’s book entitled Council Resolutions 22.

Parks Board Membership Modification – City Administrator Prafke reported that as per the Council’s direction, a draft ordinance to change the Parks and Recreation Advisory Board membership had been prepared and posted for thirty (30) days as required by State Statute.  Prafke noted the change would provide for an additional Councilmember seat on the 11 member board and with one citizen seat vacant at this time Mayor Zieman was also recommending the appointment of Councilmember Carlin to the newly designated Council seat through the end of 2018.  In motion by Brand, seconded by Johnson, Ordinance No. 36, Third Series entitled “An Ordinance Amending Saint Peter City Code Chapter 2 ‘Administration’ Subdivision 4 ‘Parks And Recreation Advisory Board’ Section 2-461 ‘Composition’ And Adopting By Reference Saint Peter City Code Chapter 1 Section 1-6, Which, Among Other Things, Contain Penalty Provisions“ was introduced.  Upon roll call, with all in favor, the Ordinance was declared passed and adopted.  A complete copy of Ordinance No. 36, Third Series is contained in the City Administrator’s book entitled Council Ordinances 2.

In motion by Grams, seconded by Johnson, Resolution No. 2018-73 entitled “Resolution Appointing Parks And Recreation Advisory Board Member“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-73 is contained in the City Administrator’s book entitled Council Resolutions 22.

Closed Session:  Law Enforcement Labor Services Local #241 Union Negotiations – City Administrator Prafke requested a closed session, as authorized by M.S. 13D.03, to discuss union contract negotiations between the City and Law Enforcement Labor Services Local No. 241 (Police Officer).  In motion by Brand, seconded by Carlin, Resolution No. 2018-74 entitled “Resolution Calling For Closed Session“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-74 is contained in the City Administrator’s book entitled Council Resolutions 22.

The Council adjourned to closed session at 8:01 p.m. in the Governors' Room.

The Council returned to open session at 8:17 p.m.

2018 Law Enforcement Labor Services #241 (Police Officer) Contract – City Administrator Prafke recommended approval of a one year contract with Law Enforcement Labor Services Local #241 (Police Officers) providing for a 2.7% across the board wage increase.  Prafke noted the wage increase was just slightly higher than the increase provided to other employees due to some hefty increases provided for other police unions in the state.  Prafke also noted that in 2010, the Police Officers union, like the other unions, had a negotiated increase and voluntarily rolled the wages back to the 0% increase provided to other employees that year. 

In motion by Pfeifer, seconded by Brand, Resolution No. 2018-75 entitled “Resolution Approving Contract By And Between The City of Saint Peter And Law Enforcement Labor Services Local No. 241 (Police Officers) For Calendar Year 2018“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-75 is contained in the City Administrator’s book entitled Council Resolutions 22.

Reports

Mayor’s Report – Mayor Zieman reminded the Council of the Hospital Expansion Project groundbreaking ceremony scheduled on May 15th at 10:30 a.m.

Goal Session – City Administrator Prafke directed Council attention to the report included in the meeting packet on discussion at the last goal session and reminded everyone the next goal session would be held on August 6th in place of the regular workshop.

Coalition of Greater Minnesota (COGMC) Cities Summer Conference – City Administrator Prafke directed Councilmember attention to the brochure that had been distributed on the summer conference for the COGMC which is being co-sponsored by the Cities of Saint Peter, Mankato and North Mankato.  Prafke encouraged Councilmembers to consider attending the conference.

Councilmember Brand reported he had attended the COGMC “ice cream social” at the capital where discussion was held on increasing local government aid, transportation, Highway 15 bonding, and funding for development of workforce housing.

There being no further business, a motion was made by Pfeifer, seconded by Grams, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 8:22 p.m.