City Council Minutes of March 13, 2017

Date: 
March 13, 2017

 

MINUTES OF THE CITY COUNCIL MEETING

MARCH 13, 2017

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on March 13, 2017.

A quorum present, Mayor Zieman called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Grams, Brand, Carlin, Kvamme, Parras and Mayor Zieman.  Absent was Councilmember Pfeifer.  The following officials were present: City Administrator Prafke and City Attorney Brandt.

Approval of Agenda – A motion was made by Brand, seconded by Parras, to approve the agenda.  With all in favor, the motion carried.

Approval of Minutes – A motion was made by Grams, seconded by Parras, to approve the minutes of the February 27, 2017 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the February 27, 2017 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

Consent Agenda – In motion by Kvamme, seconded by Parras, Resolution No. 2017-37 entitled, “Resolution Approving Consent Agenda“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-37 is contained in the City Administrator’s book entitled Council Resolutions 21.

2017 Broadway Tower Repainting Bid Award – Public Works Director Moulton presented the bids received for the 2017 Broadway Tower Repainting Project which had been bid as a “best value practices” contract with weighted scores assigned to each contractor based on references and other information provided by the contractor.  Moulton noted the vest value method was used by the City for formal bid awards where the project is considered a “specialty” project such as refurbishing a water tower.  Moulton requested the bid be awarded to Osseo Construction Company in the amount of $452,500, which was not only the lowest cost bid, but the best value.  In motion by Kvamme, seconded by Parras, Resolution No. 2017-38 entitled “Resolution Awarding Bid For 2017 Broadway Tower Repainting Project“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-38 is contained in the City Administrator’s book entitled Council Resolutions 21.

2017 Street Maintenance Program – Public Works Director Moulton requested approval for the proposed 2017 Street maintenance program in the amount of $504,691 that would include 100 blocks of seal coating and five blocks of full depth asphalt replacement along South Seventh Street from College Avenue to South Elementary.  City Administrator Prafke noted that the plan may include modifications as numbers and bid amounts necessitate changes in amounts.  In motion by Carlin, seconded by Brand, Resolution No. 2017-39 entitled “Resolution Approving The 2017 Street Maintenance Program“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-39 is contained in the City Administrator’s book entitled Council Resolutions 21.

Mayor Zieman questioned why a used truck was purchased as part of the consent agenda.  Public Works Director Moulton indicted the truck would replace an older truck that had also been used when it was purchased and the replacement vehicle was expected to have a ten year life.

2017-2019 Master Sidewalk Program – Zone 8 Engineering – Public Works Director Moulton requested that Bolton and Menk, Inc. be retained to provide preliminary engineering work for a sidewalk project in and near Veteran’s Memorial Park (Zone 8) as part of the 2017-2019 Master Sidewalk Program.  Moulton indicated Bolton and Menk, Inc. would perform the engineering work for a fee of $11,300 for preparation of plans and specifications and receipt of bids; and $3,800 for staking and contract administration.  In motion by Parras, seconded by Brand, Resolution No. 2017-40 entitled “Resolution Authorizing Bolton And Menk, Inc. To Provide Preliminary Engineering (Preparation Of Plans And Specifications And Receipt Of Bids) For Zone 8 Of The 2017-2019 Master Sidewalk Program“ was introduced.  Councilmember Kvamme questioned how the project would be paid for as no “Safe Routes to School” program funds had been awarded to the City.  City Administrator Prafke indicated that $50,000 was levied for the work and reserve funds were available should it be needed.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-40 is contained in the City Administrator’s book entitled Council Resolutions 21.

Revolving Loan Term Modifications:  St. Peter Community Childcare – Community Development Director Wille presented the EDA recommendation for approval of a request by St. Peter Community Childcare for a 24 month extension of the balloon payment date on their revolving loan.  Wille noted the business had been current on all its payments and had previously received four extensions of the balloon payment.  Wille also noted the EDA’s recommendation was to increase the loan interest rate from 0% to 3.75% as a condition of the extension.  Councilmember Kvamme, who was absent from the EDA meeting where the request was considered, suggested that because the community still needs daycare options, he wasn’t comfortable with the new interest rate.  A motion was made by Kvamme to leave the interest rate at 0% and to increase the required monthly payments to $350 so that the principle amount of the loan was retired faster.  The motion was seconded by Councilmember Parras.  City Administrator Prafke suggested that the proposed loan terms had already been agreed to by the business officials and changing it would require renegotiation of the loan terms.  Kvamme changed his motion to direct staff to negotiate with St. Peter Community Childcare Center for a 24 month extension with no change in the interest rate, but increasing the monthly payment to $350 per month.  Councilmember Parras indicated he would second the change.  With Councilmembers Parras, Carlin, Kvamme, and Mayor Zieman voting aye, Councilmembers Brand and Grams voting nay, the motion carried.

DNR Grant Support – Public Works Director Moulton requested authorization for submission of a grant application to the Minnesota Department of Natural Resources Outdoor Recreation Grant program for up to 50% funding for a project estimated at $33,000 to install a trail and fishing pier at Hallett’s Pond.  Moulton indicated that the Friends of Lake Hallett Association had verbally committed to providing $20,000 for the project.  In motion by Brand, seconded by Carlin, Resolution No. 2017-41 entitled “Resolution Authorizing Submission Of Application For Minnesota Department Of Natural Resources Outdoor Recreation Grant Funding For Construction Of Trail And Fishing Pier At Hallett’s Pond“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-41 is contained in the City Administrator’s book entitled Council Resolutions 21.

Water Tower Antenna Removal – Public Works Director Moulton requested authorization to retain Alpha Wireless to remove, temporarily relocate and eventually return City owned antennas and other equipment (police, fire, hospital, and transit) from the Broadway Water Tower during the painting project for a cost of $13,110.  Moulton indicated the work would need to begin 35-40 days before the tank work begins and that the privately owned equipment on the tower must also be removed by the owners of that equipment.  In motion by Grams, seconded by Parras, Resolution No. 2017-42 entitled “Resolution Retaining Alpha Wireless To Provide Technical Services For Antenna Removal And Reinstallation Association With The 2017 Broadway Tower Repainting Project“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-42 is contained in the City Administrator’s book entitled Council Resolutions 21.

Reports

“Vietnam Veteran’s Day” Proclamation – Mayor Zieman proclaimed March 29th as “Vietnam Veteran’s Day” in Saint Peter.

Mayor’s Report – Mayor Zieman encouraged residents to turn out for the St. Patrick’s Day parade.

APPA Legislative Rally – Councilmembers Carlin, Kvamme, and Parras provided reports on their participation in the American Public Power Association Legislative Rally held in Washington D.C. 

Legislative Committee Hearing -  City Administrator Prafke reported on the City’s presentation to the House Legacy Funding Committee regarding funding for replacement of the Minnesota Square Pavilion.

March 20th Workshop Location – City Administrator Prafke reminded the City Council that the March 20th workshop would be held at the Hospital conference room and the agenda would include a presentation on the possible Hospital expansion project and financing for the project.

Traverse Green Subdivision Marketing – City Administrator Prafke reminded Councilmembers who might be interested in manning the City’s booth for marketing Traverse Green Subdivision at the Mankato Home and Builder’s Show to sign up in the Community Development Department.

City Administrator Prafke reminded Councilmembers of the upcoming Board of Appeals and Equalization meeting.  Prafke noted that only four Councilmembers are able to attend this year so he encouraged those four to plan on attending to ensure a quorum.

Closed Session:  City Land Sale – City Administrator Prafke requested a closed session to be convened as authorized in Minnesota Statutes 13D.05 (Subd. 3)(c)(1) to discuss the sale of the City owned property formerly used as the wastewater treatment ponds.  In motion by Grams, seconded by Parras, Resolution No. 2017-43 entitled “Resolution Calling For Closed Session“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-43 is contained in the City Administrator’s book entitled Council Resolutions 21.  The City Council adjourned to closed session in the Traverse des Sioux Room at 8:05 p.m.

The City Council returned to open session at 8:13 p.m.

There being no further business, a motion was made by Parras, seconded by Brand, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 8:14 p.m.