City Council Minutes of June 27, 2016

Date: 
June 27, 2016

 MINUTES OF THE CITY COUNCIL MEETING

JUNE 27, 2016

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on June 27, 2016.

A quorum present, Mayor Zieman called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Grams, Pfeifer, Parras, Carlin, Kvamme, Brand, and Mayor Zieman.  The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineers Domras and Loose.

Approval of Agenda – A motion was made by Pfeifer, seconded by Parras, to approve the agenda.  With all in favor, the motion carried.

Approval of Minutes – Staff requested one change to the minutes to reflect the vote on the June 13th consent agenda.  A motion was made by Carlin, seconded by Grams, to approve the minutes of the June 13, 2016 regular City Council meeting with the correction.   With all in favor, the motion carried and the minutes were approved as corrected.  A complete copy of the minutes of the June 13, 2016 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

Visitors – Nick Frentz, 26 Sandy Court of North Mankato, introduced himself as a DFL candidate to replace Senator Sheran in District 19.

Pete Rheaume, 419 West Jefferson Avenue, addressed the Council to object to the lack of enforcement of the City’s signage regulations and what he stated was an “executive order passed down to all employees to not remove” signs related to Ramadan.  Rheaume objected to garage sale, lawn care, relay for life and real estate signs being located on City owned property including Johnson Park and road right-of-ways.

Consent Agenda – In motion by Pfeifer, seconded by Brand, Resolution No. 2016-99 entitled, “Resolution Approving Consent Agenda“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-99 is contained in the City Administrator’s book entitled Council Resolutions 21.

Wenner-Underwood Annexation Request – Community Development Director Wille reminded Councilmembers of the annexation petition by Wenner-Underwood Farms for a parcel at the southwest corner of the Gardner Road/Broadway Avenue intersection to facilitate adoption of a right-of-way plat that would be needed for construction of a roundabout at the new High School entrance.  Wille noted a public hearing on the annexation had been held by the City Council on June 13th and the Planning Commission was recommending approval.   Wille also reported the public had been provided with four opportunities to provide public comment and input on the proposed annexation.  In motion by Kvamme, seconded by Carlin, Ordinance No. 27 Third Series entitled “An Ordinance Annexing Land Located Within The Town Of Oshawa Township, Nicollet County, Minnesota Pursuant To Minn. Statute 414.033, Subd. 2(3), Permitting Annexation  By Ordinance”, was introduced.  Upon roll call, with all in favor, the Ordinance was declared passed and adopted.  A complete copy of Ordinance No. 27, Third Series is contained in the City Administrator’s book entitled Council Ordinances 2. 

Gardner Road Watermain Construction 2015 Project Acceptance – Public Works Director Moulton recommended acceptance of the Gardner Road Watermain Construction 2015 Project which included construction of a new 12” watermain to provide a watermain loop from West Jefferson Avenue to West Broadway Avenue.  Moulton reported the project was completed at a total cost of $181,688.64 which was $7,659.36 below the bid amount.  Moulton recommended acceptance of the project as completed and requested authorization to make final payment in the amount of $10,852.86 to the contractor Chard Tiling and Excavating.  In motion by Grams, seconded by Parras, Resolution No. 2016-100 entitled “Resolution Accepting Gardner Road Watermain Construction 2015 Project And Authorizing Final Payment To Contractor”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-100 is contained in the City Administrator’s book entitled Council Resolutions 21. 

2015 Audit Presentation and Formal Acceptance – Jim Eichten of the City’s audit firm of Malloy, Montague, Karnowski, Radosevich & Co., P.A. (MMKR) presented his findings of the audit of the City’s finances ending December 31, 2015.  Eichten indicated he had issued a clean (unmodified) opinion on the audit with one finding related to a lack of internal controls in the Finance Department and one finding of vendors not being paid within 35 days (the two vendors were paid at 36 and 38 days) as required by State law.  Eichten noted that although the internal controls finding was a “significant deficiency” it was a finding that occurs each year due to a limited number of staff in the department.  Eichten reviewed the new requirement for GASB 68 related to pension reporting and stated that the Fire Relief Association was exempt from the pension requirement if they met other State requirements.  Eichten also reviewed the City’s financial health in the General Fund and enterprise funds as compared to State-wide averages; and ended by reporting the City’s financial results are improving and City staff and the Council are doing an “excellence job of managing your finances.”  In motion by Brand, seconded by Parras, Resolution No. 2016-101 entitled “Resolution Accepting 2015 Financial Statements Together With Independent Auditor’s Report”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-101 is contained in the City Administrator’s book entitled Council Resolutions 21. 

Hallett’s Pond Trail Design and Construction –  Public Works Director Moulton requested approval for installation of a gravel trail along City owned property around Hallett’s Pond to tie into the existing 10’ concrete walkway from both Old Minnesota Avenue and West St. Julien Street.  Moulton indicated the trail would be constructed of gravel initially with 4” thickness of limestone and the trail would “meander” in an effort to save as many trees as possible along the trail route. Moulton also reported a citizens group had expressed a desire for purchase of additional property around the pond and for additional amenities.  City Administrator Prafke indicated staff was working with the community group utilizing the same process used with other special interest groups like the Softball Association wherein the group raises funds for improvements that may then be donated to and accepted by the City.  In motion by Pfeifer, seconded by Brand, Resolution No. 2016-102 entitled “Resolution Approving Design And Installation Of Trail At Hallett’s Pond”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-102 is contained in the City Administrator’s book entitled Council Resolutions 21. 

Reports

Mayor’s Report – Mayor Zieman reminded the public of the Fourth of July parade which would begin at 10:00 a.m.

League of Minnesota Cities Conference – City Administrator Prafke reported he had attended the annual League of Minnesota Cities conference which focused on technology use and “forward looking communities”

Fourth of July Closures – City Administrator Prafke noted City offices, the library, Community Center and transit service would all be closed on July 4th and the workshop that would normally have been held that day has been rescheduled for Tuesday, July 5th.

Traverse Green Subdivision Open House/Lot Sale Schedule – City Administrator Prafke reminded Councilmembers and the public of the open house on Traverse Green Subdivision which would take place on June 29th at 5:30 p.m. in the Senior Center.  Prafke also stated lot sales for Traverse Green Subdivision would begin on July 13th at 8:00 a.m.

Councilmember Kvamme questioned why one of the visitors who addressed the Council was allowed to speak longer than the 5 minute time limit.  Mayor Zieman noted the time limit was at his discretion.

There being no further business, a motion was made by Brand, seconded by Grams, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 8:08 p.m.