City Council Minutes of June 25, 2018

Date: 
June 25, 2018

MINUTES OF THE CITY COUNCIL MEETING

JUNE 25, 2018

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on June 25, 2018.

A quorum present, Mayor Zieman called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Brand, Carlin, Pfeifer, Grams, Johnson, and Mayor Zieman.  Absent was Councilmember Kvamme.  The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineer Domras.

Approval of Agenda – A motion was made by Pfeifer, seconded by Brand, to approve the agenda as modified.  With all in favor, the motion carried.

Approval of Minutes – A motion was made by Johnson, seconded by Carlin, to approve the minutes of the June 11, 2018 regular City Council meeting with one correction to the spelling of the last name of one of the visitors.  With all in favor, the motion carried and the minutes were approved as corrected.  A complete copy of the minutes of the June 11, 2018 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

Visitors - League of Minnesota Cities Insurance Trust (LMCIT) Chair D. Love, Vice-Chair Dave Callister, and Administer Dan Greensweig, along with League of Minnesota Cities (LMC) Executive Director Dave Unmacht appeared before the City Council to express their appreciation and that of both groups for City Administrator Prafke’s decades of service on both boards, many years which were spent as President of either LMC or LMCIT.  The group thanked the City Council for allowing Mr. Prafke the time necessary to participate on both boards and for the City’s support of LMCIT and LMC.  Each speaker also thanked Mr. Prafke for his guidance to League staff and other members of each board during his tenure and for his passion to “keep making cities smarter.”

Consent Agenda – In motion by Grams, seconded by Carlin, Resolution No. 2018-94 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-94 is contained in the City Administrator’s book entitled Council Resolutions 22.

Tax Increment Financing District 1-17 Boundary Modification – Shannon Sweeney of David Drown Associates, requested adoption of a resolution to remove two parcels from Tax Increment Financing No. 1-17.  Sweeney noted the County had notified staff the two parcels in question were also included in District No. 1-22 and removing them from 1-17 would correct the problem and all the District to be officially certified.    In motion by Johnson, seconded by Carlin, Resolution No. 2018-95 entitled “Resolution Amending The Boundaries Of Tax Increment Financing District No. 1-17“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-95 is contained in the City Administrator’s book entitled Council Resolutions 22.

School District #508 Memorandum of Understanding – City Administrator Prafke recommended execution of a one year (July 1, 2018 to June 30, 2019) renewal Memorandum of Understanding with School District #508 for City provision of certain programs that prior to 2004 had been provided by the District.  Prafke reported that funding cuts at the District in 2004 led to the agreement for the City to provide the programming which the City could provide for less expense.  Prafke also stated the District would pay $10,200 for the service.  Councilmember Grams questioned what the net cost was to the City for providing the programming.  Prafke noted the goal was to have a zero net cost.  In motion by Johnson, seconded by Grams, Resolution No. 2018-96 entitled “Resolution Authorizing Execution Of Youth Development Memorandum Of Understanding“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-96 is contained in the City Administrator’s book entitled Council Resolutions 22.

City Assistance Request:  Arrow Ace Hardware Customer Event – City Administrator Prafke recommended approval of a request for City assistance submitted by Arrow Ace Hardware for a BBQ education event that would involve closing the 100 block of Park Row from Friday night to 11:00 p.m. on Saturday night.  Prafke noted that the request was on the limit of what the City’s definition of a “community event’ would be and would likely draw a limited number of people, but as there was no liquor being provided and the roadway had limited parking or traffic, he was recommending approval.  Prafke also stated that the event seemed to fit with the Council’s desire to encourage events that draw people to the downtown area. 

Mike Schwertfeger, 125 Lanesboro Way, Mankato, Marketing and Advertising Manager for Arrow Ace Hardware, addressed the Council to provide information on the proposed event.  Councilmember Carlin questioned whether other locations such as the City parking lot behind the Arrow Ace store or Levee Park or Mill Pond area of Riverside Park had been considered for the event.  Schwertfeger indicated they had worked with City staff to consider other options, but felt closing the roadway would provide the best location.  Schwertfeger indicated the “tourism” event would include a national BBQ champion and they hoped to make Saint Peter known as a BBQ place with Arrow Ace the destination for BBQ related items.  In motion by Pfeifer, seconded by Johnson, Resolution No. 2018-97 entitled “Resolution Authorizing City Assistance For Arrow Ace Hardware Traeger Shop BBQ Class Event“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-97 is contained in the City Administrator’s book entitled Council Resolutions 22.

Medical Office Building Lease – Mankato Clinic – City Administrator Prafke recommended execution of an amendment to the lease with Mankato Clinic for space in the City’s Medical Office Building to extend the term to December 31, 2018.  Prafke noted the Clinic had lost a practitioner and had asked for additional time to consider extension of the lease and possibly reduced space. In motion by Carlin, seconded by Brand, Resolution No. 2018-98 entitled “Resolution Approving Amendment To Lease Of Medical Office Building Space To Extend Lease Term To December 31, 2018“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-98 is contained in the City Administrator’s book entitled Council Resolutions 22.

Parks Section Job Description Modifications – Public Works Director Moulton recommended modifications to the Parks Foreman position description to include supervisor of the Forestry staff and downtown plantings in the right-of-way and a modification to the pay equity points for the position.  In motion by Brand, seconded by Grams, Resolution No. 2018-99 entitled “Resolution Approving Modifications Of The Parks Foreman Job Description“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-99 is contained in the City Administrator’s book entitled Council Resolutions 22.

Public Works Director Moulton also recommended changes to the Parks Construction Maintenance Worker position description that would modify the pay equity points and better define the essential job functions.  In motion by Carlin, seconded by Johnson, Resolution No. 2018-100 entitled “Resolution Approving Construction Maintenance Worker Job Description Modifications“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-100 is contained in the City Administrator’s book entitled Council Resolutions 22.

Purchasing Policy Modifications – Finance Director Vogel requested modification to the City’s purchasing policy that would provide for changes to the required methods of procurement followed by staff for purchases under $10,000.  Vogel also noted that the threshold for budgets items being required as part of the consent agenda was increasing from $7,500 to $10,000.  City Administrator Prafke noted that language had also been added to the policy outlining the different process for unbudgeted items.  In motion by Grams, seconded by Carlin, Resolution No. 2018-101 entitled “Resolution Approving Modifications To The City’s Purchasing Policy“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-101 is contained in the City Administrator’s book entitled Council Resolutions 22.

City Assistance Request:  Fourth of July – City Administrator Prafke recommended approval of the Chamber of Commerce’s request for City assistance for the annual Fourth of July events.  Prafke noted the request had no significant changes from prior year’s requests.  Councilmember Carlin questioned if something was being done to limit vehicle in the park in light of the damage done to Minnesota Square from vehicles during Bluesfest.  Carlin suggested the Chamber be reminded of the restrictions and suggested a City employee may need to be assigned to work at future community events to control vehicles.  Prafke noted that the City tries to emphasize the need for extra care when and where needed with organizers of community events.  Councilmember Brand asked how the temporary bleachers placed along the parade route had been funded and suggested that more are needed.  Prafke noted the City had paid for the bleachers and in the future additional temporary bleachers may be available from the School District #508.   In motion by Carlin, seconded by Brand, Resolution No. 2018-102 entitled “Resolution Authorizing City Assistance For Fourth Of July Event“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-102 is contained in the City Administrator’s book entitled Council Resolutions 22.

Reports

Mayor’s Report – Mayor Zieman reminded everyone of the Veteran’s Memorial dedication scheduled for July 1st in Minnesota Square Park.

Recreation and Leisure Services Department Interviews – City Administrator Prafke reminded the Council of the interviews for the Recreation and Leisure Services Department Director scheduled for June 26th.

Fourth of July – City Administrator Prafke encouraged the public to read the Hot Sheet for more information on the Fourth of July including parade etiquette and parade safety.

Flooding - City Administrator Prafke reported the Minnesota River was expected to crest in the next day or so, some sandbagging to protect the manhole at Walnut/Front Streets may be needed and that the campground had been closed due to flooding.

League of Minnesota Cities Conference – City Administrator Prafke reported he had attended several good sessions at the League conference with a focus of sustainability.

Councilmember Johnson reminded everyone about the July 4th fireworks.

There being no further business, a motion was made by Pfeifer, seconded by Carlin, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 7:58 p.m.