City Council Minutes of July 23, 2018

Date: 
July 23, 2018

MINUTES OF THE CITY COUNCIL MEETING

JULY 23, 2018

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on July 23, 2018.

A quorum present, Mayor Zieman called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Brand, Kvamme, Pfeifer, Grams, Carlin, Johnson, and Mayor Zieman.  The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineer Domras.

Approval of Agenda – A motion was made by Pfeifer, seconded by Brand, to approve the agenda.  With all in favor, the motion carried.

Approval of Minutes – A motion was made by Johnson, seconded by Pfeifer, to approve the minutes of the July 9, 2018 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the July 9, 2018 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

Consent Agenda – In motion by Grams, seconded by Brand, Resolution No. 2018-116 entitled “Resolution Approving Consent Agenda“ was introduced.  Councilmembers asked questions related to the well repair and the parks restroom cleaning disbursement.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-116 is contained in the City Administrator’s book entitled Council Resolutions 22.

Veteran’s Memorial Park Sidewalk Project Final Acceptance – Public Works Director Moulton recommended the Veteran’s Memorial Park Sidewalk Project be accepted as completed with a total cost of $150,521.27.  Moulton also requested authorization to make final payment to the contractor in the amount of $133,619.89.  Moulton also pointed out that the final project cost was slightly higher due to a decision by staff to upgrade sidewalk from the Chatham Street cul-de-sac to the pool to concrete that would handle heavier truck traffic.  In motion by Pfeifer, seconded by Carlin, Resolution No. 2018-117 entitled “Resolution Accepting Veterans Memorial Park Sidewalk Improvement Project As Completed And Authorizing Final Payment To Contractor“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-117 is contained in the City Administrator’s book entitled Council Resolutions 22.

2017 Audit Presentation and Acceptance – Auditor James Eichten of Malloy, Montague, Karnowski, Radosevich & Co., P.A. (MMKR)  presented his findings of the City’s 2017 financial statements.  Eichten issued a clean opinion with the sole exception of the Fire Relief Association not following accounting standard “GASBY 68” but noted the Association is not required to follow the standard.  Eichten also pointed out that for the first time in many years, the City had exceeded the threshold related to the very complex regulations related to single audit of federal awards with one finding for not having written accounting procedures for cash management, allowable costs, and procurement related to federal awards.  Eichten noted City staff had already begun to prepare the written procedures.  Eichten reviewed his findings related to the general fund and each enterprise fund which he said showed an adherence to the adopted budgets and staff’s ongoing assessment of financial projections.  In motion by Kvamme, seconded by Brand, Resolution No. 2018-118 entitled “Resolution Accepting 2017 Financial Statements Together With Independent Auditor’s Report“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-118 is contained in the City Administrator’s book entitled Council Resolutions 22.

Request for City Assistance:  Rock Bend Folk Festival – City Administrator Prafke recommended approval of a request by the Rock Bend Folk Festival for City assistance similar to what has been provided in previous years.  Prafke reminded Councilmembers the event takes place in Minnesota Square Park and with set-up and take-down time, the group has asked for use of the park from September 4-10, 2018 at an anticipated total cost to the City for all the requested assistance of $7,500. In motion by Johnson, seconded by Carlin, Resolution No. 2018-119 entitled “Resolution Authorizing City Assistance For Rock Bend Folk Festival“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-119 is contained in the City Administrator’s book entitled Council Resolutions 22.

Request For City Assistance:  Nicollet County Fair – City Administrator Prafke recommended approval for City assistance for the Nicollet County Fair in August.  Prafke noted the requested assistance included use of a City water truck (to be driven and operated by a City employee who will volunteer his time); use of picnic tables; and Public Works spraying the fairgrounds for mosquitos prior to the event.  In motion by Carlin, seconded by Grams, Resolution No. 2018-120 entitled “Resolution Authorizing City Assistance For Nicollet County Fair“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-120 is contained in the City Administrator’s book entitled Council Resolutions 22.

Reports

Ride Across Minnesota Event – City Administrator Prafke reported the MS Ride Across Minnesota event, which started and ended in Saint Peter for the first time, had gone well and the few “bumps” experienced during the event would be addressed with the Chamber of Commerce before the event’s next stop in Saint Peter.

Campaign Sign Rules – City Administrator Prafke reminded candidates and the public of the campaign sign rules including placement only on private property, staying out of the City owned right-of-way, and eliminating sightline issues on corner lots.

Night To Unite Event- City Administrator Prafke provided a report on the Night to Unite/Summer Celebration event at Veteran’s Memorial Park and the outdoor pool which is scheduled for August 7th from 5:30-8:00 p.m.  Prafke also noted that in addition to being sponsored by the Police Department and the Recreation and Leisure Services Department, this year’s event was also being sponsored by River's Edge Hospital and Clinic.

Goal Session Schedule – City Administrator Prafke reminded Councilmembers there would be no workshop on July 30th and a Council goal session was scheduled for August 6th at 3:00 p.m.

City Administrator Prafke also reported that the City, along with Southwest Minnesota Housing Partnership, would be hosting a “Rock The Block” event in Prairie Ridge Park on August 1st from 6-8 p.m. as a marketing tool for Traverse Green Subdivision.

Executive Session:  Parks Union Negotiations – City Administrator Prafke requested a closed session be convened to discuss Parks Union contract negotiations.  In motion by Pfeifer, seconded by Grams, Resolution No. 2018-121 entitled “Resolution Calling For Closed Session“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-121 is contained in the City Administrator’s book entitled Council Resolutions 22.

The Council adjourned to closed session at 7:53 p.m. to discuss Parks Union contract negotiations.  The Council returned to open session at 8:05 p.m.

There being no further business, a motion was made by Brand, seconded by Carlin, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 8:06 p.m.