City Council Minutes of January 9, 2017

Date: 
January 9, 2017

 MINUTES OF THE CITY COUNCIL MEETING

JANUARY 9, 2017

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on January 9, 2017.

A quorum present, Mayor Zieman called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Pfeifer, Grams, Carlin, Brand, and Mayor Zieman.  Absent were Councilmembers Parras and Kvamme.  The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineers Loose and Domras.

Approval of Agenda – A motion was made by Pfeifer, seconded by Brand, to approve the agenda.  With all in favor, the motion carried.

Approval of Minutes – A motion was made by Carlin, seconded by Grams, to approve the minutes of the December 12, 2016 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the December 12, 2016 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

Consent Agenda – In motion by Brand, seconded by Pfeifer, Resolution No. 2017-01 entitled, “Resolution Approving Consent Agenda“, was introduced. City Administrator Prafke noted that the slight change to Council rules that had previously been requested by the City Council regarding visitors speaking at the meetings had been made for 2017.  Upon roll call, with all in favor, the Resolution was declared passed and adopted as modified.  A complete copy of Resolution No. 2017-01 is contained in the City Administrator’s book entitled Council Resolutions 21.

Broadway Avenue Project Engineering – Public Works Director Moulton requested Bolton and Menk, Inc. be retained to provide preliminary engineering through the bidding process for a project to renovate the section of Broadway Avenue from the Highway 99 Bridge to Highway 169.  Moulton noted the $136,000 not to exceed fee for the work could be funded by Municipal State Aid funds and MnDOT had agreed to work jointly with the City on the project in conjunction with the bridge renovation project with MnDOT funding 80% of the cost of the Broadway Avenue work.  In motion by Pfeifer, seconded by Carlin, Resolution No. 2017-02 entitled “Resolution Authorizing Bolton And Menk To Complete Design Services For Reconstruction Of Broadway Avenue (TH 99) From Minnesota Avenue (TH 169) To 125’ East Of Front Street“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-02 is contained in the City Administrator’s book entitled Council Resolutions 21.

MSA Route Modifications – Public Works Director Moulton requested authorization to submit a request for removal of five sections of roadway to be replaced by two new sections to the City’s Municipal State Aid (MSA) road designations.  Moulton indicated that it was common for cities to request changes which allowed the most beneficial use of MSA funding.  Moulton also stated that approximately 11 miles of City roadway is eligible for inclusion in the City of Saint Peter’s  MSA designation each year.  In motion by Carlin, seconded by Grams, Resolution No. 2017-03 entitled “Resolution Requesting Changes To The City Of Saint Peter’s Municipal State Aid (MSA) System“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-03 is contained in the City Administrator’s book entitled Council Resolutions 21.

Council Out-of-State Travel Request – City Administrator Prafke presented the request for Councilmembers Kvamme, Parras, and Carlin to travel to Washington, D.C. in February to participate in the American Public Power Association legislative rally.  Prafke noted that as per State law and City Council policy, formal approval for the travel was required by the City Council.  Prafke noted the expected cost of the trip would be approximately $8,000.  Councilmember Grams questioned why three Councilmembers were going on the trip as he believed the standard had been for two members to go.  Grams indicated his belief that sending two elected officials was adequate.  Mayor Zieman stated that sending members was at the Council’s discretion.  In motion by Brand, seconded by Carlin, Resolution No. 2017-04 entitled “Resolution Authorizing Elected Official Travel“ was introduced.  Upon roll call, Councilmembers Pfeifer, Carlin, Brand and Mayor Zieman voting aye, Councilmember Grams voting nay, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-04 is contained in the City Administrator’s book entitled Council Resolutions 21.

Request for City Assistance:  Special Olympics Polar Bear Plunge – City Administrator Prafke recommended approval of a request by the Nicollet County Sheriff for City assistance for the Special Olympics Polar Bear Plunge event to be held at Hallett’s Pond on February 4, 2017.  Prafke indicated the approval was contingent upon receipt of a certificate of insurance naming the City of Saint Peter as an additional insured in an amount not less than $1,500,000 per occurrence.  In motion by Pfeifer, seconded by Brand, Resolution No. 2017-05 entitled “Resolution Authorizing Use Of Hallett’s Pond For Polar Bear Plunge“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-05 is contained in the City Administrator’s book entitled Council Resolutions 21.

Recreation Department Positions – Recreation and Leisure Services Department Director Timmerman addressed the Council to request changes to her department staffing.  Timmerman indicated the Recreation Program Supervisor position was vacant and the City had not renewed the contract with Nicollet County for the Senior Coordinator position creating a second vacancy which prompted a review of the existing staffing structure and a recommendation to modify the Program Supervisor position description and create an Assistant Recreation Program Supervisor position to replace the Senior Coordinator position.  City Administrator Prafke indicated that the action would allow for greater integration among the Recreation and Leisure Services Department programs than has existed in the past and recommended approval.  Prafke also noted that the new position would be funded with the savings from not renewing the Nicollet County contract and that additional changes to Library positions would come before the Council in the near future.  In motion by Carlin, seconded by Brand, Resolution No. 2017-06 entitled “Resolution Approving Modifications To Recreation And Leisure Services Department Staffing And Job Descriptions“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-06 is contained in the City Administrator’s book entitled Council Resolutions 21.

North Lift Station Demolition Project – Public Works Director Moulton requested authorization to retain Bolton and Menk, Inc. to provide preliminary engineering services for a project to demolish the North Lift Station which hasn’t been in operation since 2004.  Moulton indicated Bolton and Menk, Inc. was willing and able to complete the work for a not to exceed fee of $15,000 and the work would include inspection for hazardous materials, and a recommendation as to whether the pipe from the lift station to the old wastewater treatment ponds would be capped.  Mayor Zieman questioned possible re-purposing of the building and Moulton indicated that would also be part of the Bolton and Menk, Inc. work.  In motion by Grams, seconded by Brand, Resolution No. 2017-07 entitled “Resolution Authorizing Engineering Services For North Lift Station Demolition“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-07 is contained in the City Administrator’s book entitled Council Resolutions 21.

Hospital Equipment Purchase Requests – Hospital CEO Rohrich addressed the Council to request authorization for the purchase of a replacement endoscopic system from Pentax Medical in the amount of $148,199.  Rohrich indicated the existing equipment was inoperable and the cost of repairs would be higher than the value of the equipment.  Rohrich reported the equipment is used for colon and upper intestine procedures of which 300-500 are performed at River's Edge Hospital and Clinic each year.  Councilmember Grams questioned whether the Hospital had considered financing the purchase rather than paying for it from Hospital funds as proposed.  Rohrich indicated he was not in favor of financing such small purchases.  In motion by Pfeifer, seconded by Carlin, Resolution No. 2017-08 entitled “Resolution Approving Purchase Of Endoscopic System For River's Edge Hospital And Clinic“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-08 is contained in the City Administrator’s book entitled Council Resolutions 21.

Rohrich also asked for approval to purchase audiovisual equipment to be installed in the conference rooms at the Hospital at a price of $68,541 from Marco.  Rohrich indicated the equipment would allow the rooms to be used for staff and Commission education, conferences, and WebEx purposes and the Commission felt it was “money well spent in technology and communication.”  In motion by Carlin, seconded by Brand, Resolution No. 2017-09 entitled “Resolution Approving Purchase Of Audiovisual Equipment For River's Edge Hospital And Clinic“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-09 is contained in the City Administrator’s book entitled Council Resolutions 21.

City Administrator Contract – City Attorney Brandt recommended modification to City Administrator Prafke’s contract to increase his salary by three percent (3%) based on the annual performance evaluation of Mr. Prafke and the accomplishments achieved by the City during 2016.  Councilmember Grams and Mayor Zieman expressed their appreciation for the work done by Mr. Prafke.  In motion by Carlin, seconded by Grams, Resolution No. 2017-10 entitled “Resolution Modifying City Administrator's Employment Contract“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-10 is contained in the City Administrator’s book entitled Council Resolutions 21.

Wastewater Treatment Chemical Purchase – Public Works Director Moulton recommended acceptance of the lowest cost proposal from Chemisolv Corporation for the annual purchase of ferric chloride for use in the wastewater treatment process.  Moulton estimated usage would be 400,000 pounds for an annual total cost of $37,440.  Moulton also indicated that Chemisolv’s proposal of $0.0936 per pound was the same as the 2016 price.  In motion by Grams, seconded by Brand, Resolution No. 2017-11 entitled “Resolution Authorizing Purchase Of Ferric Chloride For Wastewater Utility” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-11 is contained in the City Administrator’s book entitled Council Resolutions 21.

Reports

Mayor’s Report – Mayor Zieman thanked Councilmember Parras for serving as Mayor pro tem during 2016.

City Office Closure – Martin Luther King, Jr. Day – City Administrator Prafke reminded everyone that all non-emergency City offices would be closed for Martin Luther King Jr. day and the City Council workshop would be moved to Tuesday, January 17th.

Closed Session of December 12, 2016 – City Administrator Prafke reported that the closed session discussion on December 12, 2016 involved a proposal for purchase of the City owned lot that used to be the site of the City library.

Minnesota River Valley Transit Initiation – City Administrator Prafke reported the joint transit system with the City of Le Sueur, (Minnesota River Valley Transit), began operations on January 2, 2017 and the route/corridor system would most likely begin on January 16th.  

City Administrator Prafke reminded Councilmembers of the Joint Committee of the Whole meeting with the Hospital Commission on January 11th at the Hospital.  Prafke noted the meeting was to hear the presentations from architectural firms regarding the possible Hospital expansion project.

There being no further business, a motion was made by Pfeifer, seconded by Brand, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 7:46 p.m.