City Council Minutes of January 23, 2017

Date: 
January 23, 2017

 MINUTES OF THE CITY COUNCIL MEETING

JANUARY 23, 2017

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on January 23, 2017.

A quorum present, Mayor Zieman called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Pfeifer, Grams, Parras, Kvamme, Carlin, Brand, and Mayor Zieman.  The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineers Loose and Domras.

Approval of Agenda – A motion was made by Pfeifer, seconded by Brand, to approve the agenda.  With all in favor, the motion carried.

Approval of Minutes – A motion was made by Grams, seconded by Carlin, to approve the minutes of the January 9, 2017 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the January 9, 2017 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

Consent Agenda – In motion by Carlin, seconded by Parras, Resolution No. 2017-12 entitled, “Resolution Approving Consent Agenda“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-12 is contained in the City Administrator’s book entitled Council Resolutions 21.

Gustavus Right Of First Refusal Agreement – City Administrator Prafke recommended execution of a Right of First Refusal agreement with Gustavus Adolphus College that would give Gustavus the right to purchase Outlot A of the City owned Magner Farm Subdivision at a predetermined price ($150,000 plus escalators each year after 10 years) should the City Council decide to offer the property for sale.  Prafke noted that in exchange Gustavus would provide an access easement on the property; a temporary construction easement; sale of Gustavus owned land to the City for construction of the future roundabout at the intersection of Broadway Avenue and Gardner Road; and a permanent easement that would allow for construction of a sidewalk/trail on the east side of Gardner Road.  Prafke noted that the City’s original offer to sell the property to Gustavus had been declined by the College and further discussion led to the possible development of the property for recreational purposes as a joint effort by the City, Gustavus and the School District.  Councilmember Grams asked how the sales price had been determined.  City Attorney Brandt indicated that Gustavus had offered slightly less than $15,000 per acre which he felt was a fair price.  Prafke noted that the property, which was purchased with the acreage on the north side of Broadway Avenue (the Marion Lambert farm), had originally been purchased by the City for $8,300 per acre. In motion by Pfeifer, seconded by Kvamme, Resolution No. 2017-13 entitled “Resolution Authorizing Execution Of Right Of First Refusal Agreement With Gustavus Adolphus College For Outlot A, Magner Farm Subdivision“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-13 is contained in the City Administrator’s book entitled Council Resolutions 21.

Nicollet County Library Agreement – City Administrator Prafke recommended authorization be provided for execution of an agreement with Nicollet County for provision of library services by the City to County residents living outside the City limits.  Prafke indicated the County would pay $45,044 to the City which is less than the County’s “Minimum Maintenance of Effort” requirements mandated in State Statute, and while he didn’t know if the County would pay the money even if the agreement wasn’t executed, he cautioned that not having those funds would leave the library budget quite short.  Councilmembers discussed concerns about changes in the law that have resulted in decreased contributions from the County since 2011 and the possibility of addressing those concerns to the County Board and the Legislature.  In motion by Parras, seconded by Grams, Resolution No. 2017-14 entitled “Resolution Authorizing Execution Of Library Services Contract“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-14 is contained in the City Administrator’s book entitled Council Resolutions 21.

Traverse Township Road Agreement – City Administrator Prafke recommended authorization be provided for execution of an agreement with Traverse Township related to Township Road #361 which is expected to see substantially increased usage upon completion of the new High School which abuts the roadway on the east.   Prafke noted the north half of the road is owned by Traverse Township and the south half by Oshawa Township and reminded Councilmembers that a similar agreement had already been executed with Oshawa.  Prafke stated the agreement called for Traverse Township to apply for State grant funds for improvement of the roadway to City standards; the City to provide for plowing and maintenance of the road in 2016 and 2017; and, if the road is improved to City standards, for the City to annex the road without any further compensation to the Township.  Prafke stated that the State’s failure to pass a budget in 2016 had meant there was no grant funding available and if no funding was obtained in 2017 the agreement would end or could be renegotiated.  In motion by Pfeifer, seconded by Brand, Resolution No. 2017-15 entitled “Resolution Authorizing Execution Of Cooperative Maintenance Agreement With Traverse Township For Township Road #361“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-15 is contained in the City Administrator’s book entitled Council Resolutions 21.

Quartzite Rock Purchase – Public Works Director Moulton recommended acceptance of the formal written proposal from Southern Minnesota Construction (SMC) for purchase of 1,700 tons of 19/64 quartzite stone to be used for seal coating at a cost of $24.50 per ton.  Moulton indicated the preliminary plan is for seal coating just over 100 blocks and the stone would be hauled by the City and stockpiled at the Public Works site until it was used.  Moulton also noted the proposal by SMC was slightly higher than the 2016 cost.  In motion by Parras, seconded by Carlin, Resolution No. 2017-16 entitled “Resolution Approving Purchase Of 1,700 Tons Of Quartzite Stone“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-16 is contained in the City Administrator’s book entitled Council Resolutions 21.

Reports

Mayor’s Report – Mayor Zieman reminded the Council of the upcoming Winterfest activities which begin on January 27th.

Fire Hall Update – City Administrator Prafke reported he had met with representatives of Five Bugles Design regarding initiation of the location study for a new fire hall and the preliminary space needs study.  Prafke noted the Fire Chief and Assistant Chief had also participated in the meeting and as the studies progressed additional meetings will take place with members of the Fire Department Building Committee.

Hospital/USDA Update – City Administrator Prafke announced the Hospital had been pre-approved to submit an application for USDA funding for a possible Hospital expansion project.

Minnesota River Valley Transit Board Meeting- City Administrator Prafke reported the next meeting of the Minnesota River Valley Transit Board would take place on January 23rd in Le Sueur.  Prafke also noted the corridor route service had started and those interested in transit rides should now be calling the toll-free number.  Prafke stated the new radio system was not yet operational and staff was waiting for FCC license approval.  

City Administrator Prafke reminded Councilmembers of the January 30th goal session meeting.

Councilmember Grams questioned if the architectural firm for the Hospital expansion project had been notified yet.  City Administrator Prafke reported the Hospital Commission would take formal action to recommend a firm to the City Council and then the City Council, as the owner of the Hospital, needs to take official action to retain the Architect’s services.

There being no further business, a motion was made by Pfeifer, seconded by Parras, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 7:36 p.m.