City Council Minutes of February 27, 2017`

Date: 
February 27, 2017

 

MINUTES OF THE CITY COUNCIL MEETING

FEBRUARY 27, 2017

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on February 27, 2017.

A quorum present, Mayor Zieman called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Pfeifer, Grams, Brand, and Mayor Zieman.  Absent were Councilmembers Carlin, Kvamme, and Parras.  The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineer Domras.

Approval of Agenda – A motion was made by Pfeifer, seconded by Brand, to approve the agenda.  With all in favor, the motion carried.

Approval of Minutes – A motion was made by Grams, seconded by Brand, to approve the minutes of the February 13, 2017 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the February 13, 2017 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

Consent Agenda – In motion by Brand, seconded by Pfeifer, Resolution No. 2017-28 entitled, “Resolution Approving Consent Agenda“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-28 is contained in the City Administrator’s book entitled Council Resolutions 21.

St. Peter Community Childcare Center Lease – City Administrator Prafke presented the proposed lease with St. Peter Community Childcare Center (SPC3) for two additional rooms at the Community Center.  Prafke reminded Councilmembers that the City Council has had extensive discussion on leasing of the four rooms to be vacated this year by ECFE and the request for proposals for lease of the space.  Prafke noted three proposals were received with each respondent provided an opportunity to provide a formal presentation to the City Council on their need for the space.  Prafke reminded Council of their direction to staff to provide for lease of rooms #117 and 119 to SPC3 and Room #115 to Kid’s Corner with the final room not being requested by any of the respondents.  Councilmember Grams questioned if the lease with SPC3 was being modified or if there would be a separate lease for the two additional rooms.  Prafke noted that a separate lease was being proposed as the lease rate for the two new rooms was different than the current lease amount, but that eventually the two leases would be combined into one document.  Prafke also pointed out that a proposal for lease of Room #115 by Kid’s Corner would be developed in the near future.

SPC3 Board Member Brad DeVos and his daughter Gabby, 1601 Riverview Road, addressed the Council to express appreciation for the additional space which the SPC3 Board felt was an opportunity for the business to combine their two sites into one location at the Community Center.  DeVos indicated his belief that the move was “needed for the community of Saint Peter and competitive childcare within the community”.

Kid’s Corner Board Chair Kristen Thomas of 38904 State Highway 99, Executive Director Cassie Frey of 705 South Third Street, and Board Member Kelsie Peters of 716 Skaro Street, addressed the Council to request that Council action on the lease to SPC3 be tabled to allow Kid’s Corner to further discuss with the City Council an alternative proposal for lease of the space which had previously been provided to the City Council.   Thomas indicated that Kid’s Corner’s belief was that their alternative proposal was an opportunity to optimize and maximize the space, which while it was not a “win-win for all”, would still work for all.

In motion by Grams, seconded by Brand, Resolution No. 2017-29 entitled “Resolution Authorizing Execution Of Lease For Rooms #117 And #119 At The Community Center With St. Peter Community Childcare Center“ was introduced.  Upon roll call, Councilmembers Grams and Brand and Mayor Zieman voting aye, Councilmember Pfeifer voting nay, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-29 is contained in the City Administrator’s book entitled Council Resolutions 21.

2017 Equipment Certificate Purchases – City Administrator Prafke and Maintenance Superintendent Tim Mayo recommended purchase of a 2017 Ram 1500 pickup truck from Lager’s Inc. of Saint Peter in the amount of $30,764 and an automated lift gate from Stonebooke of Burnsville in the amount of $3,146 with both purchases being funded by the 2017 equipment certificate.  Prafke pointed out that the purchases were available under the State bid program and that the new equipment would replace older equipment that will be declared surplus in the near future.  In motion by Pfeifer, seconded by Grams, Resolution No. 2017-30 entitled “Resolution Authorizing Purchase Of A 2017 Ram 1500 Tradesman Crew Cab 4X4 And Lift Gate To Be Funded By The 2017 Equipment Certificate“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-30 is contained in the City Administrator’s book entitled Council Resolutions 21.

City Administrator Prafke and Maintenance Superintendent Mayo requested purchase of a replacement cold planer to be purchased under the State bid program from Ziegler, Inc. of Mankato in the amount of $16,696.  Mayo indicated the equipment was used to mill road surface and the current equipment, which will be declared surplus in the future, was over 20  years old and in need of replacement “teeth”.  Mayo also noted that the new equipment is slightly larger, can mill 18” wide surfaces, and would be funded by the 2017 Equipment Certificate.  Councilmember Grams questioned why staff was not recommending trade-in of the existing equipment and Mayo noted that staff felt the City would receive a higher sale price if the equipment was offered for public sale.  In motion by Pfeifer, seconded by Brand, Resolution No. 2017-31 entitled “Resolution Authorizing Purchase Of 2017 Ziegler Caterpillar Pc305b 18” Cold Planer To Be Funded By The 2017 Equipment Certificate“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-31 is contained in the City Administrator’s book entitled Council Resolutions 21.

2017 Standard Detail Plate Updates – City Engineer Domras and Maintenance Superintendent Mayo requested changes to several of the City’s construction standards based on changes in construction practices (including use of recycled aggregates at less cost) and changes in State and Federal regulations.  Domras indicated that 14 of the proposed changes involved allowing for use of recycled aggregate in street and sidewalk work which would cost 30-40% less.  In motion by Brand, seconded by Grams, Resolution No. 2017-32 entitled “Resolution Approving Construction Standard Detail Plates #1001, #1003, #1004, #1005, #7001, #7002, #7003, #7004, #7007, #7017, #7017a, #7020a, #7020c, #3020, #3022, #3023, #5001, #5002#, #5003, And #5007 Updates“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-32 is contained in the City Administrator’s book entitled Council Resolutions 21.

Request For City Assistance: St. Patrick’s Day Parade – City Administrator Prafke recommended approval of a request by the St. Peter Ambassador’s for City assistance (police traffic control, “no parking restrictions” and use of traffic cones) for the annual St. Patrick’s Day parade on March 17th along South Third Street.  Prafke noted the recommendation was contingent upon receipt of a certificate of insurance naming the City being named as an additional insured for insurance in an amount not less than $1,500,000 per occurrence.  In motion by Grams, seconded by Brand, Resolution No. 2017-33 entitled “Resolution Authorizing City Assistance For St. Patrick’s Day Parade“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-33 is contained in the City Administrator’s book entitled Council Resolutions 21.

Traverse des Sioux Library (TdS) Cooperative Agreement – City Administrator Prafke recommended approval for execution of a renewal cooperative agreement with the Traverse des Sioux Library Cooperative for TdS to provide certain services to the St. Peter library for an approximate cost of $23,797.05.  Prafke noted TDS is the “library for libraries” and provides services like online cataloguing, data integration, interlibrary loans, courier services, book preparations and computer access services.  In motion by Grams, seconded by Pfeifer, Resolution No. 2017-34 entitled “Resolution Approving Execution Of Library Services Contract With Traverse Des Sioux Library System“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-34 is contained in the City Administrator’s book entitled Council Resolutions 21.

2017 Municipal Fee Schedule – City Administrator Prafke recommended approval of an updated municipal fee schedule to take effect March 1, 2017.  Prafke noted the schedule is usually adopted at the end of each year and establishes fees that cover City costs for providing the stated services and, in some cases, are established so as to direct the customer to a private contractor who offers the services locally rather than the City.  Councilmembers questioned whether the taxi license covers Uber and Lyft services and whether Airbnb services are taxed under the City Code.  City Administrator Prafke indicated that he could develop an ordinance regulating these services, but he recommended letting the League of Minnesota Cities develop model ordinances that could be used by all members.  In motion by Grams, seconded by Brand, Resolution No. 2017-35 entitled “Resolution Approving 2017 Municipal Fee Schedule“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-35 is contained in the City Administrator’s book entitled Council Resolutions 21.

Unbudgeted Purchase:  Firefighter Turnout Gear – City Administrator Prafke recommended approval be provided for the unbudgeted purchase of turnout gear for the new Firefighters in the amount of $5,802.87.  Prafke noted the vendor that this equipment was purchased from in 2015 was willing to extend the 2015 pricing and having the same equipment for all Firefighters was important.  Prafke also indicated the purchase would be funded by modifications to the Fire Department budget in the General Fund.  In motion by Pfeifer, seconded by Brand, Resolution No. 2017-36 entitled “Resolution Approving Unbudgeted Purchase Of Firefighter Turnout Gear” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-36 is contained in the City Administrator’s book entitled Council Resolutions 21.

Reports

Mayor’s Report – Mayor Zieman proclaimed March, 2017 as “Women’s History Month” in the City.

Staff Cultural Literacy Training – City Administrator Prafke provided a report on the cultural literacy training being provided to City of Saint Peter, Nicollet County, and City of North Mankato employees through a cooperative effort by all three entities.  Prafke indicated employees, who had completed the first in a series of four sessions, would be surveyed about the training.

Fire Hall Design Update – City Administrator Prafke reported Five Bugles Design was nearing completion of the location study for siting a new Fire hall and expected to have the final recommendations completed within a month.

SMMPA Meeting – City Administrator Prafke asked Councilmembers interested in attending SMMPA’s spring informational meeting in Austin on March 30th to notify Public Works.

There being no further business, a motion was made by Pfeifer, seconded by Grams, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 7:56 p.m.