City Council Minutes of February 15, 2018 Special Meeting

February 15, 2018

FEBRUARY 15, 2018

Pursuant to due call and notice thereof, a special meeting of the City Council of the City of Saint Peter was conducted in the Helen White Conference Room at River's Edge Hospital and Clinic on February 15, 2018.

A quorum present, Mayor Zieman called the meeting to order at 6:15 p.m.  The following members were present:  Councilmembers Carlin, Grams, Pfeifer, Kvamme, Johnson, and Mayor Zieman.  Absent was Councilmember Brand.  The following official was present: City Administrator Prafke.

Hospital Expansion Project Bids – City Administrator Prafke presented a draft resolution awarding certain bids for the 2018 Hospital Expansion Project for bid packages #1 (earthwork to W. Lorentz Construction in the amount of $737,983), #3 (site pavement to Nielsen Blacktopping in the amount of $144,580); #4 (concrete to Gresser Companies, Inc. in the revised amount of $667,000), #5 (curb and gutter to Nielsen Blacktopping in the amount of $53,610), #9 (steel erection to Danny’s in the amount of $287,530) and #17 (steel fabrication to American Structural in the amount of $448,000) as recommended by the Hospital Commission during a special meeting held on February 15, 2018.  Prafke also noted that the bid awards were contingent upon receipt of USDA financing for the project; and the resolution specified the City would be taking a risk of up to $30,000 due to the need to pay some of the contractors for shop drawings that must be completed at this time or delay the project further into cold weather at the end of the construction season. 

Councilmember Pfeifer indicated his belief that while it was a gamble to start the bid process without the USDA financing in place, based on the performance of the hospital over the last three years, the heavy public support for construction of the hospital, and the need to be able to provide hospital beds to local residents, he felt the gamble was worth it.  Mayor Zieman expressed his opinion that in light of the total cost of the project, $30,000 was not that big of a risk.

In motion by Pfeifer, seconded by Grams, Resolution No. 2018-22 entitled “Resolution Awarding Bids For 2018 Hospital Expansion Project Steel, Site And Concrete Work“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-22 is contained in the City Administrator’s book entitled Council Resolutions 22.

There being no further business, a motion was made by Johnson, seconded by Pfeifer, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 6:20 p.m.