City Council Minutes of February 12, 2018

Date: 
February 12, 2018

 MINUTES OF THE CITY COUNCIL MEETING

FEBRUARY 12, 2018

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on February 12, 2018.

A quorum present, Mayor Zieman called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Brand, Grams, Pfeifer, Kvamme, Carlin, Johnson,  and Mayor Zieman.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineers Domras and Duncan.

Approval of Agenda – A motion was made by Kvamme, seconded by Pfeifer, to approve the agenda.  With all in favor, the motion carried.

Approval of Minutes – A motion was made by Carlin, seconded by Brand, to approve the minutes of the January 8, 2018 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the January 8, 2018 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

Mayor Zieman noted that the January 24, 2018 regular meeting had been cancelled due to a winter storm and therefore, there were no minutes to be approved.

A motion was made by Kvamme, seconded by Carlin, to approve the minutes of the January 29, 2018 special City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the January 29, 2018 special City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

Visitors – Retired Volunteer Firefighter Steven Scholl was recognized by the City Council for over 33 years of service to the community.  Mayor Zieman presented Mr. Scholl with a “Certificate of Appreciation” and Fire Chief Ulman presented Scholl with a plaque from the Department. 

The meeting was recessed at 7:07 p.m. to allow Mr. Scholl, his wife and members of the Fire Department to take photos.

The meeting returned to open session at 7:10 p.m.

Consent Agenda – City Administrator Prafke recommended removal of the pool painting project from the consent agenda as it was being funded with equipment certificate funds and policy was to consider any equipment certificate purchase separate from the consent agenda.  In motion by Pfeifer, seconded by Grams, Resolution No. 2018-11 entitled “Resolution Approving Consent Agenda“ was introduced with the removal of the pool painting purchase.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-11 is contained in the City Administrator’s book entitled Council Resolutions 22.

2018 Street Maintenance Program – Public Works Director Moulton requested approval for the 2018 street maintenance program in the amount of $550,000.  Moulton noted the program included four blocks of full-depth patching, crack sealing, alley apron replacement, curb and gutter and sign replacement among other projects.  Moulton also pointed out that the budget included work that will be done at River's Edge Hospital and Clinic which will be reimbursed by the Hospital. 

Councilmember Carlin asked for staff to contact MnDOT regarding replacement of the faded signage along Highway 169. 

In motion by Pfeifer, seconded by Brand, Resolution No. 2018-12 entitled “Resolution Approving 2018 Street Maintenance Program“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-12 is contained in the City Administrator’s book entitled Council Resolutions 22.

T-Mobile Lease Amendment Request – Public Works Director Moulton requested approval for a lease modification to the City lease with T-Mobile for antennas on the City’s Broadway Water Tower.   Moulton indicated T-Mobile would like to expand their coverage area by installation of additional equipment and staff had negotiated a $150 increase in the monthly rent to cover the amended usage.   Councilmember Kvamme asked who paid for the interference study.  Moulton indicated T-Mobile had paid for the costs of the work done by OWL Engineering.  In motion by Carlin, seconded by Johnson, Resolution No. 2018-13 entitled “Resolution Authorizing Amendment To T-Mobile Lease On Broadway Water Tower“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-13 is contained in the City Administrator’s book entitled Council Resolutions 22.

Wastewater Treatment Ponds Listing Agreement Renewal – City Administrator Prafke recommended execution of a six month extension to the relator agreement with Coldwell Banker Fisher Group to assist the City with sale of the former wastewater treatment ponds property.  Prafke noted the agreement called for a 4.5% commission on the property which was priced at $512,000.  Prafke also pointed out that as the City was already in negotiations with the Minnesota Department of Natural Resources prior to execution of the original agreement, if the property was sold to the DNR, no commission would be paid.  In motion by Grams, seconded by Carlin, Resolution No. 2018-14 entitled “Resolution Authorizing Execution Of An Updated Real Estate Listing Agreement By And Between The City And Coldwell Banker Commercial-Fisher Group For The Sale Of The City’s Former Wastewater Treatment Ponds“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-14 is contained in the City Administrator’s book entitled Council Resolutions 22.

2018 Purchase Of Library Services Contract – City Administrator Prafke recommended execution of an agreement with Nicollet County for the City to provide library services to County residents living outside of the City limits for which the County would pay $45,044.  Prafke noted that there had been minimal changes in the payment to the City over the last 10 years but if the Council did not execute the agreement, the City would still be required to provide library services to non-City residents, but no funding would be provided by the County. 

Prafke also noted that at the most recent City/County meeting, County officials had indicated they would be happy to enter into discussions for additional funding if the City and North Mankato made a joint request.  In motion by Brand, seconded by Johnson, Resolution No. 2018-15 entitled “Resolution Authorizing Execution Of Library Services Contract“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-15 is contained in the City Administrator’s book entitled Council Resolutions 22.

Fire Relief Association Benefit Increase Request – City Administrator Prafke recommended approval of the request submitted by the Fire Relief Association for a $200 per year of service retirement benefit increase to be effective March 1, 2018.  Prafke noted the fund was 106^ solvent and while the increase could be larger, he had recommended to the Association that an increase be requested in two-steps to ensure the fund stays solvent.  In motion by Grams, seconded by Kvamme, Resolution No. 2018-16 entitled “Resolution Approving Fire Relief Association Retirement Benefit Increase“ was introduced.  Upon roll call, Councilmembers Pfeifer, Grams, Kvamme, Carlin, Brand and Mayor Zieman voting aye; Councilmember Johnson abstaining, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-16 is contained in the City Administrator’s book entitled Council Resolutions 22.

Councilmember Kvamme suggested that the level of benefits (health insurance) provided to Firefighters, as compared to benefits provided by other area communities, be discussed at a future workshop or goal session. 

Ninas Subdivision Preliminary/Final Plats – Community Development Director Wille presented the Planning and Zoning Commission recommendation for approval of the preliminary and final plats for Ninas Subdivision located along Old Minnesota Avenue directly north of the Holiday Station.  Wille indicated the preliminary plat of 4.83 acres created two parcels (one being Outlot A on the north end of the plat) and the property was zoned C-4 (Highway Service Commercial) and subject to the Gateway District Overlay.  Wille further pointed out that the final plat of 2.1 acres created one parcel.  Wille also noted that one concern had been expressed at the public hearing conducted by the Planning Commission regarding loss of trees on the property which serve as a noise and wind break.  Finally, Wille indicated in response to possible concerns about a stormwater pond which may be necessary should development occur on North Third Street, that the plat would not hinder development of a pond if needed.  In motion by Kvamme, seconded by Carlin, Resolution No. 2018-17 entitled “Resolution Accepting The Preliminary Plat Of Ninas Subdivision As Petitioned By Makenda, LLC.“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-17 is contained in the City Administrator’s book entitled Council Resolutions 22.

In motion by Brand, seconded by Johnson, Resolution No. 2018-18 entitled “Resolution Accepting The Final Plat Of Ninas Subdivision As Petitioned By Makenda, LLC.“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-18 is contained in the City Administrator’s book entitled Council Resolutions 22.

Hospital Equipment Purchase Request – River's Edge Hospital and Clinic CFO Lori Zook addressed the Council regarding the Hospital Commission’s recommendation for purchase of a large bore mobile image intensifier system from GE (the only manufacturer of large bore c-arms) in the amount of $144,221.  Zook indicated the portable x-ray machine would have a large enough opening that it could x-ray a patient on the surgical table during surgery.  In motion by Johnson, seconded by Pfeifer, Resolution No. 2018-19 entitled “Resolution Approving Purchase Of Mobile Image Intensifier System (C-Arm) For River's Edge Hospital and Clinic“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-19 is contained in the City Administrator’s book entitled Council Resolutions 22.

Realtor Referral Fee – Community Development Director Wille requested authorization for payment of a $1,500 referral fee to licensed real estate professionals for assistance with sale of any of the Economic Development Authority’s speculative homes in Traverse Green Subdivision.  Wille noted that a similar fee had been put in place for Nicollet Meadows and Washington Terrace Subdivisions, but only one fee had been paid.  In motion by Grams, seconded by Brand, Resolution No. 2018-20 entitled “Resolution Establishing $1,500 Realtor Referral Fee For Assistance With The Marketing, Showing And Sale Of The Economic Development Authority’s Speculative Homes Within Traverse Green Subdivision“ was introduced. Upon roll call, Councilmembers Grams, Kvamme, Carlin, Brand, Johnson and Mayor Zieman voting aye, Councilmember Pfeifer abstaining, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-20 is contained in the City Administrator’s book entitled Council Resolutions 22.

Finance Director Job Description Update – City Administrator Prafke recommended approval of modifications to the Finance Director position description that would allow for less government centric candidates to qualify for the position with a broader base of experiences and education.  Prafke also noted that he was recommending the addition of supervision of computer staff to the description, but transit supervision, which was in the old description,  would be transferred to his office until the new Director’s ability to deal with the transit system was shown.  Prafke also noted that the City’s supervision of the transit system may change in the future as MnDOT was recommending consolidation of small transit systems.  In motion by Johnson, seconded by Carlin, Resolution No. 2018-21 entitled “Resolution Adopting Updated Position Description For Director of Finance/Treasurer“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-21 is contained in the City Administrator’s book entitled Council Resolutions 22.

Pool Painting/Re-caulking Project – City Administrator Prafke recommended accepting the formal written proposal provided by Color Dynamics for a project to paint and sandblast the outdoor pool.  Prafke noted the $39,700 cost would be funded by $20,000 from the 2016 Equipment Certificate and $19,700 from the 2018 Equipment Certificate.  Prafke asked for modification to the proposed resolution to reflect those funding sources.  In motion by Grams, seconded by Johnson, Resolution No. 2018-22 entitled “Resolution Approving 2016 and 2018 Equipment Certificate Purchase:  Outdoor Pool Maintenance Project“ was introduced with the modified language related to the funding sources.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-21 is contained in the City Administrator’s book entitled Council Resolutions 22.

Reports

“Women’s History Month” Proclamation – Mayor Zieman proclaimed March, 2018 as “Women’s History Month” in Saint Peter.

Mayor’s Report – Mayor Zieman reminded the public City offices would be closed on Monday, February 19th for President’s Day and the City Council workshop would be held on Tuesday evening.

Curbie Placement – City Administrator Prafke asked for the public’s assistance in making sure refuse and recycling curbies are placed on the boulevard rather than in the roadway.

Sidewalk Clearance Rules-  City Administrator Prafke reminded property owners of the need to clear sidewalks within 24 hours of a snowfall and to clean the entire width of the sidewalk as required by the City Code.

Special Hospital/City Council Meetings – City Administrator Prafke reminded the Council of the joint City Council/Hospital Commission meetings scheduled for Thursday, February 15th.

Home Show – City Administrator Prafke reminded the public of the home show being held at River Hills Mall this weekend where City and Southwest Minnesota Housing Partnership personnel would be staffing a booth to provide information on lots and homes available in Traverse Green Subdivision.

There being no further business, a motion was made by Pfeifer, seconded by Carlin, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 8:09 p.m.