City Council Minutes of December 11, 2017

Date: 
December 11, 2017

MINUTES OF THE CITY COUNCIL MEETING

DECEMBER 11, 2017

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on December 11, 2017.

A quorum present, Mayor Zieman called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Brand, Pfeifer, Kvamme, Parras, Carlin, and Mayor Zieman.  Absent was Councilmember Grams.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineers Domras and Loose.

Approval of Agenda – A motion was made by Brand, seconded by Parras, to approve the agenda.  With all in favor, the motion carried.

Approval of Minutes – A motion was made by Carlin, seconded by Parras, to approve the minutes of the November 27, 2017 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the November 27, 2017 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

Consent Agenda – In motion by Pfeifer, seconded by Carlin, Resolution No. 2017-188 entitled “Resolution Approving Consent Agenda“ was introduced with the additional appointment of Mike Favre to the Economic Development Authority and Councilmember Brand being the Council liaison to the Parks Board in place of Councilmember Carlin.  Upon roll call, with all in favor, the Resolution was declared passed and adopted as modified.  A complete copy of Resolution No. 2017-188 is contained in the City Administrator’s book entitled Council Resolutions 21.

Final Acceptance Broadway Water Tower Painting Project – Public Works Director Moulton requested final acceptance of the Broadway Water Tower Painting Project which had a final cost of $458,500. Moulton indicated the project included a change order of $11,000 for caulking the upper seams of the tank and a $5,000 deduction for the contractor going 14 days over the contract timeline.  Moulton stated the work had been seamless for the City’s water customers and final payment in the amount of $38,285.55 was due to Osseo Construction.  In motion by Pfeifer, seconded by Brand, Resolution No. 2017-189 entitled “Resolution Accepting Broadway Water Tower Painting/Rehabilitation Project And Authorizing Final Payment To Contractor“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-189 is contained in the City Administrator’s book entitled Council Resolutions 21.

Final Acceptance 2017 Chatham & North Fourth Street Sewer Project – Public Works Director Moulton requested final acceptance of the project for storm sewer and street work at the intersection of Chatham and North Fourth Streets in the total amount of $59,988.25 which was $977.50 below the project budget.  Moulton indicated W.W. Blacktopping had done an outstanding job on the project and the final payment due to the company was $9,700.33.  In motion by Carlin, seconded by Parras, Resolution No. 2017-190 entitled “Resolution Authorizing Final Acceptance Of 2017 Chatham And North Fourth Street Storm Sewer Improvements Project And Authorizing Final Payment To Contractor“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-190 is contained in the City Administrator’s book entitled Council Resolutions 21.

2017 Levy/Payable 2018/Budgets – Finance Director O'Connell reviewed the proposed 2017 tax levy payable in 2018 which was an increase of $208,318 from the previous year’s levy.  O’Connell noted the proposed levy increase was unchanged from the preliminary levy, but with tax capacity changes, the tax rate which was projected in September had now dropped to a tax rate of 50.01.  O’Connell provided extensive information on the levies for the general fund, debt, library, sidewalks, Community Spirit Park, Minnesota Square Pavilion, fire department equipment, recreation programs, health insurance increases, and a future fire department truck purchase.  In motion by Kvamme, seconded by Parras, Resolution No. 2017-191 entitled “Resolution Adopting Final 2017 Tax Levy Collectible In 2018“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-191 is contained in the City Administrator’s book entitled Council Resolutions 21.

In motion by Pfeifer, seconded by Brand, Resolution No. 2017-192 entitled “Resolution Approving The General Fund, Special Revenue Funds, Debt Service Funds, Capital Funds, And Agency Funds For The 2018 Fiscal Year“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-192 is contained in the City Administrator’s book entitled Council Resolutions 21.

Municipal Fee Schedule – City Administrator Prafke recommended approval of the 2018 municipal fee schedule (effective January 1, 2018) which includes numerous small changes based on increased personnel costs and removal of the transit fees which are now set by the Minnesota River Valley Transit Board of Directors.  In motion by Carlin, seconded by Parras, Resolution No. 2017-193 entitled “Resolution Approving 2018 Municipal Fee Schedule“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-193 is contained in the City Administrator’s book entitled Council Resolutions 21.

Revolving Loan Extension Request:  Chippewa Packaging – Community Development Director Wille presented the Economic Development Authority recommendation to approve a request from Chippewa Packaging to extend the balloon payments due on their two revolving loans to December 31, 2019.  Wille noted there would be no other changes to the loan terms which currently have a balance of $70,752.04 on the original $683,000 loan amounts.  Mayor Zieman questioned whether the company was current on its’ loan payments.  Wille admitted that the company did not have a stellar payment history, and would frequently miss one or two payments and then pay three months at once.  Councilmember Parras asked if Chippewa would ask for another extension in two years as this was the fourth request for an extension since the loans were issued.  Wille indicated he couldn’t say for sure if another request would be made in 2019, but stressed the company had continued to make payments and the principle was continuing to decrease.  Wille also noted that late fees had been imposed on any late payment and between late fees and interest; Chippewa had already repaid more than the original loan amounts.  In motion by Brand, seconded by Parras, Resolution No. 2017-194 entitled “Resolution Modifying Terms Of Two (2) Revolving Loans Previously Provided To Chippewa Packaging, Inc. “was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-194 is contained in the City Administrator’s book entitled Council Resolutions 21.

Preliminary and Final Plats – Hilltop Addition Subdivision – Community Development Director Wille presented the Planning Commission recommendation for approval of a preliminary and final plat for Hilltop Addition Subdivision as petitioned by Vertical Growth.  Wille noted the 4.32 acre plat was located at the northwest corner of the Sunrise Drive/Broadway Avenue intersection and the plats must be approved before any development could occur on the property.  Wille indicated the plats showed a single lot within a single block and staff was recommending a 24’ utility easement be established on the north property line to facilitate future extension of sewer services west of the property.  Wille also pointed out that the Planning Commission had recommended the 24’ easement be both a utility and access easement which the developer objected to. 

Councilmember discussed the $8,022.37 in parkland dedication fee which was based on five percent (5%) of the net development acreage of the parcel that would be required which Wille had indicated was calculated based on the last recorded sales price of the property.  Councilmembers Kvamme and Parras expressed concerns that the last recorded sale, which was some time before, may not accurately reflect the value of the land.  Councilmember Carlin suggested the Council review the policy about parkland dedication calculations to address the issue for future use.

In motion by Kvamme, seconded by Brand, Resolution No. 2017-195 entitled “Resolution Approving Preliminary Plat Of Hilltop Addition Subdivision“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-195 is contained in the City Administrator’s book entitled Council Resolutions 22.

In motion by Pfeifer, seconded by Brand, Resolution No. 2017-196 entitled “Resolution Approving Final Plat Of Hilltop Addition Subdivision“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-196 is contained in the City Administrator’s book entitled Council Resolutions 22.

City Engineer Designation – City Administrator Prafke announced City Engineer Timothy Loose was retiring from Bolton and Menk, Inc. and his position as City Engineer.  Prafke reported Mr. Loose had served as City Engineer since July, 1989 when he was appointed following the resignation of long time Engineer Martin Menk.  Prafke noted the impact Mr. Loose had in the City including tornado recovery, lift stations, electric services, parks, Highway 169 project, water plan, wastewater plant, water towers, and development of the North Industrial Park Subdivision. 

Public Works Director Moulton expressed his appreciation for working with Mr. Loose who was instrumental in transportation planning, helping to establish utility improvement standards, the Municipal State Aid program, the Safe Routes to Schools program, and developing a cooperative relationship between the City and the Minnesota Department of Transportation.  Moulton stated the City was lucky to have had Mr. Loose working with us.

Councilmember Kvamme reported he had been on the Planning Commission in the 1980’s when it was staffed by the City Engineer and he had doubts about Mr. Loose replacing Mr. Menk, but felt that Mr. Loose had done an even better job for the City.

Mr. Prafke and the entire City Council thanked Mr. Loose for many years of service to the community.

Mr. Prafke recommended Bolton and Menk, Inc. Engineer Jeffrey Domras be appointed to replace Mr. Loose as City Engineer.  Prafke indicated Mr. Domras had worked with the City for many years; paid great attention to detail; was an advocate for the City and the community; volunteered and participated in the community and was not only a good engineer, but also a good person.

In motion by Pfeifer, seconded by Carlin, Resolution No. 2017-197 entitled “Resolution Appointing City Engineer“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-197 is contained in the City Administrator’s book entitled Council Resolutions 22.

2018 Polling Place Designations – City Administrator Prafke recommended designating polling places for the City in 2018 as required by a recent change in State Statute.  Prafke noted that although there was no City election planned in 2018, the action was recommended to ensure compliance with the regulation in the event of a special election.  In motion by Parras, seconded by Brand, Resolution No. 2017-198 entitled “Resolution Designating City And Combined School District #508 Polling Places For 2018“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-198 is contained in the City Administrator’s book entitled Council Resolutions 22.

2018 Non-Contract/Non-Union Employee Wages – City Administrator Prafke recommended a 2.5% wage increase effective January 1, 2018 for non-union, non-contract employees and additional increases for certain employee positions based on pay equity compliance and/or market place issues.  Prafke noted that no changes were recommended to seasonal and temporary positions at this time, but stated he may recommend changes later in the spring to those positions.  In motion by Parras, seconded by Carlin, Resolution No. 2017-199 entitled “Resolution Establishing 2018 Wage For Non-Union, Non-Contract Employees“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-199 is contained in the City Administrator’s book entitled Council Resolutions 22.

City Administrator Contract – City Attorney Brandt recommended approval of a contract extension and wage increase in the amount of 2.5% for City Administrator Prafke based on the results of his annual performance evaluation.  In motion by Carlin, seconded by Parras, Resolution No. 2017-200 entitled “Resolution Modifying City Administrator’s Employment Contract“was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-200 is contained in the City Administrator’s book entitled Council Resolutions 22.  Councilmember Carlin congratulated Mr. Prafke on his 20 year work anniversary.

Minnesota Square Pavilion Project Donation Process – City Administrator Prafke presented the proposed process for donations made for the Minnesota Square Pavilion Project based on Council direction at a recent workshop.  Prafke noted the resolution called for two levels of donations.  Mayor Zieman recommended that the donation levels be expanded so as to not pigeon hole donors into giving either $500 or $10,000.  Zieman recommended that the donation levels which would receive recognition on the project be $500-$2,499, $2,500-$4,999, $5,000-$9,999 and $10,000 and up.  In motion by Zieman, seconded by Pfeifer, Resolution No. 2017-201 entitled “Resolution Establishing Process For Donations For Minnesota Square Pavilion Replacement Project“ was introduced with the modification of providing four levels of stratification for donations that would receive recognition.  Upon roll call, with all in favor, the Resolution was declared passed and adopted as modified.  A complete copy of Resolution No. 2017-201 is contained in the City Administrator’s book entitled Council Resolutions 22.

Reports

Councilmember Recognition – Mayor Zieman presented outgoing Councilmember Roger Parras with an appreciation gift in recognition of his service to Saint Peter.  Mr. Parras expressed his appreciation for the time, discussion and thoughts offered by the Council during his term of service.

Mayor’s Report – Mayor Zieman thanked Councilmember Grams for serving as Mayor pro tem during 2017 and wished all a Merry Christmas and a Happy New Year.

Meeting Cancellations – City Administrator Prafke reminded the public the Council had chosen to cancel all remaining Council meetings and workshops in December. Prafke also noted closures of City offices related to the upcoming holidays.

2018 Official Council Photo – City Administrator Prafke reminded the Council that the official Council photo would be taken prior to the first regular meeting in January.

There being no further business, a motion was made by Parras, seconded by Carlin, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 8:21 p.m.