City Council Minutes of August 27, 2018

Date: 
August 27, 2018

MINUTES OF THE CITY COUNCIL MEETING

AUGUST 27, 2018

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on August 27, 2018.

A quorum present, Mayor Zieman called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Brand, Kvamme, Pfeifer, Grams, Carlin, Johnson, and Mayor Zieman.  The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineer Domras.

Approval of Agenda – A motion was made by Pfeifer, seconded by Brand, to approve the agenda.  With all in favor, the motion carried.

Approval of Minutes – A motion was made by Grams, seconded by Johnson, to approve the minutes of the August 13, 2018 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the August 13, 2018 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

Visitors- Mayor Zieman presented Recreation and Leisure Services Director Jane Timmerman with a Certificate of Recognition and a retirement gift from the City in recognition of her 31 years of service to the community.  Timmerman will retire at the end of August, 2018.  Mrs. Timmerman thanked the City Council for their support over the years. 

Consent Agenda – In motion by Pfeifer, seconded by Johnson, Resolution No. 2018-127 entitled “Resolution Approving Consent Agenda“ was introduced.  Councilmembers asked questions about the donation of the t-shirts and a payment to MnDOT for lighting on the Highway 22 bridge.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-127 is contained in the City Administrator’s book entitled Council Resolutions 22.

City Assistance Request:  Oktoberfest – City Administrator Prafke recommended approval be provided to the St. Peter Ambassador’s for assistance for their Oktoberfest event to be held in Municipal Lot #5.  Prafke noted that the request to use the parking lot for a longer period of time was not recommended due to the impact on area businesses that use the lot for parking.  In motion by Carlin, seconded by Brand, Resolution No. 2018-128 entitled “Resolution Approving City Assistance For St. Peter Ambassador’s Oktoberfest Event“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-128 is contained in the City Administrator’s book entitled Council Resolutions 22.

Fire Station Phase 2 Design Approval – City Administrator Prafke recommended authorization be provided for execution of an agreement with Five Bugles Designs for additional work on the Fire Station project as requested by the City Council.  Prafke noted the price would be in a not to exceed amount up to $6,750.  Mayor Zieman asked what the next step in the project would be.  Prafke indicated the next step would be acquisition of a site and further design to get to the 50% schematics level.  In motion by Brand, seconded by Carlin, Resolution No. 2018-129 entitled “Resolution Approving Execution Of Contract With Five Bugles Design For Phase 2 Work For The Fire Hall Project“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-129 is contained in the City Administrator’s book entitled Council Resolutions 22.

Small Cities Development Program Grant Submission – Community Development Director Wille requested authorization to work with Minnesota Valley Action Council to submit a Small Cities Development Program Grant application for funding for a housing rehabilitation project.  Wille noted that if funded, the grant would allow the City to further enhance the proposed $100,000 in City funds that would have been used for the program.  Wille also noted the grant application would focus on two specific census blocks in the older part of the community which had greater need for rehabilitation on residential properties and lower median incomes for the property owners. Wille also reported the pre-application was due in November with a final application due in February of 2019 and surveys would be sent out to 900 households in the target areas to help determine the interest and qualification for any future program. In motion by Grams, seconded by Brand, Resolution No. 2018-130 entitled “Resolution Engaging Minnesota Valley Action Council To Prepare A Small Cities Development Program Grant Application To The Minnesota Department Of Employment And Economic Development To Finance The Rehabilitation Of Owner Occupied Residential Structures In Targeted Areas Of The Community“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-130 is contained in the City Administrator’s book entitled Council Resolutions 22.

Ward 1 Polling Place Modification – City Administrator Prafke reported the National Guard Armory would be undergoing a major renovation project beginning in October, 2018 making it unusable as a polling place for the November 6, 2018 general election.  Prafke noted State law allows for relocation of a polling place in certain instances and recommended the new polling place for Ward 1 voters be designated as Johnson Hall at the Nicollet County Fairgrounds.  Prafke also indicated that as required by State law, written notification of the change in polling place would be provided to all registered voters and the City would publicize the change several times before Election Day.  In motion by Johnson, seconded by Carlin, Resolution No. 2018-131 entitled “Resolution Designating Change To City Ward I Polling Place“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-131 is contained in the City Administrator’s book entitled Council Resolutions 22.

Donation Acceptance:  Friends of the Library – City Administrator Prafke recommended acceptance of a donation valued at $10,500 from the Friends of the Library.  Prafke indicated the donation was for stained glass creations that would be hung from the tower part of the Library entryway and the City’s share of cost for the stained glass would be $2,000 which had been included in the Library budget.  In motion by Brand, seconded by Johnson, Resolution No. 2018-132 entitled “Resolution Accepting Donation From Friends Of The Library“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-132 is contained in the City Administrator’s book entitled Council Resolutions 22.

Revolving Loan Settlement Agreement:  Hunter Hardwood – Community Development Director Wille presented the Economic Development Authority recommendation to accept a settlement agreement with Greg and Neysa Schettler, formerly doing business as Hunter Hardwood, for fifty-five percent (55%), or $26,091, of the remaining balance due on the revolving loan previously provided to them.  Mayor Zieman indicated that if the current $100 per month payments were continued payments would last almost 40 years and expressed his belief it was better to recoup the money and move on.  Councilmember Pfeifer stated he had been raised to believe that if you received a loan you should pay it back and the City’s loans were not grants.  Councilmember Carlin indicated her belief that it was better to take the cash today which would allow it to be used for loans to other businesses. In motion by Kvamme, seconded by Carlin, Resolution No. 2018-133 entitled “Resolution Authorizing Execution Of Settlement Agreement With Greg And Neysa Schettler Related To Revolving Loans Previously provided To Hunter Hardwood“ was introduced.  Upon roll call, Councilmembers Grams, Kvamme, Carlin, Brand, Johnson and Mayor Zieman voting aye, Councilmember Pfeifer voting nay, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-133 is contained in the City Administrator’s book entitled Council Resolutions 22.

Project 33 Watershed Committee – City Administrator Prafke recommended the City participate in Nicollet County’s Project 33 Watershed Committee which would look at possible initiatives and improvements to address water issues in areas west of the City limits.  Prafke noted there is no actual cost to the City for participation and recommended Councilmembers Kvamme and Carlin be appointed as the City’s elected representation on the committee.  In motion by Kvamme, seconded by Carlin, Resolution No. 2018-134 entitled “Resolution Providing For Participation In A Joint Committee With Nicollet County To Discuss Watershed Improvements In A Specified Area“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-134 is contained in the City Administrator’s book entitled Council Resolutions 22.

Revolving Loan Subordination Request:  St. Peter Food Coop – Community Development Director Wille presented the Economic Development Authority recommendation to approve a request by the St. Peter Food Coop to subordinate the City’s third mortgage position on their property to a new $500,000 loan by CCFBank.  Wille indicated the Coop wished to expand certain portions of their business which would require interior renovations and provide for roof repairs, with a total project cost of $580,000, but the bank was requiring a higher mortgage position in order to make the loan.  Wille also pointed out that an appraisal had been completed showing a post redevelopment value of $2.3 million which should provide sufficient equity to protect the City’s position if the subordination was approved.  In motion by Carlin, seconded by Johnson, Resolution No. 2018-135 entitled “Resolution Approving Subordination Of City Held Mortgage Securing Revolving Loan Made To St. Peter Food Coop To $500,000 Mortgage Proposed By Citizen Community Federal Bank“ was introduced.  Upon roll call, Councilmembers Grams, Kvamme, Carlin, Brand, Johnson and Mayor Zieman voting aye, Councilmember Pfeifer voting nay, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-135 is contained in the City Administrator’s book entitled Council Resolutions 22.

Reports

Mayor’s Report – Mayor Zieman reported on his attendance at the Highway 99 bridge dedication ceremony which had been well attended.

REDA Annual Meeting – City Administrator Prafke reminded Councilmembers interested in attending the REDA annual meeting on September 25th at Gustavus to notify his office.

Goal Session Report -  City Administrator Prafke directed Councilmember attention to the report on discussion at the August goal session which was included in the packet.

SMMPA Annual Meeting – City Administrator Prafke reminded Councilmembers who are interested in attending the annual meeting of Southern Minnesota Municipal Power Agency to notify his office. 

River's Edge Hospital and Clinic – City Administrator Prafke reminded the Council and the public of the community appreciation picnic being hosted by the Hospital on August 29th and congratulated the Hospital on the patient care excellence awards they had just been awarded.

There being no further business, a motion was made by Pfeifer, seconded by Carlin, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 8:07 p.m.