City Council Minutes of April 9, 2018

Date: 
April 9, 2018

MINUTES OF THE CITY COUNCIL MEETING

APRIL 9, 2018

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on April 9, 2018.

A quorum present, Mayor Zieman called the meeting to order at 7:04 p.m.  The following members were present:  Councilmembers Brand, Pfeifer, Carlin, Kvamme, Grams, Johnson, and Mayor Zieman.  The following officials were present: City Administrator Prafke, Assistant City Attorney Grean, and City Engineer Duncan.

Approval of Agenda – A motion was made by Pfeifer, seconded by Brand, to approve the agenda as modified.  With all in favor, the motion carried.

Approval of Minutes – A motion was made by Johnson, seconded by Grams, to approve the minutes of the March 26, 2018 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the March 26, 2018 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

A motion was made by Johnson, seconded by Brand, to approve the minutes of the March 29, 2018 special City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the March 29, 2018 special City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

Public Hearing:  Nicollet County Campus Rezoning Request: Mayor Zieman opened the public hearing at 7:06 p.m. on a request by Nicollet County to rezone their property lying easterly of the South Front Street right-of-way to Central Business District (CBD) which would pave the way for allowing the property to be developed as a parking area for Government Center business.   City Administrator Prafke reviewed the rules and process for conducting a public hearing.  Community Development Director Wille provided an overview of the County’s request for rezoning of the south one-half of the former Myrtle Street right-of-way; 601 South Front Street and 106 East Myrtle Street to Central Business District which could ultimately allow, as a conditional use, construction of a parking lot for Government Center business.  Wille noted that if the rezoning was approved and the County applied for a conditional use, the matter would not come back before the Council, but would be considered by the Planning Commission with the final decision made by the Board of Zoning Appeals. 

Councilmember Carlin expressed concern about construction of a parking lot so close to the flood plain and the County being “fairly unwilling” to allow use of County lots by the public when the Government Center is closed.  Carlin asked that if the City was making accommodations to allow construction of the parking lot; the County should be pressed to allow public use of the lots.

City Administrator Prafke indicated staff and the members of the City/County Committee could certainly press for the public use; but stated he was unsure if the City Council could condition approval for the rezoning based on such allowance.

Carlin further questioned what actions the City can take to ensure proper stormwater management for the parking lot property.

Public Works Director Moulton indicated staff is already working with the County to address the issue and the County’s Engineer knows the County will be required to comply with the stormwater regulations related to control of volume and velocity that are already in place in the City Code. 

Councilmember Kvamme indicated the Planning and Zoning Commission and Board of Zoning Appeals can make conditions that would address the Council’s concerns.

Wille also noted that should the rezoning be approved, the County would have the ability to develop the property for any of the purposes currently allowed in the CBD without further action by the City.

There being no further speakers, the hearing was declared closed at 7:15 p.m. 

Consent Agenda – In motion by Kvamme, seconded by Carlin, Resolution No. 2018-44 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-44 is contained in the City Administrator’s book entitled Council Resolutions 22.

2018 Hospital Expansion Project Funding – City Administrator Prafke recommended approval of a series of nine resolutions related to funding from the United States Department of Agriculture (USDA) for the 2018 Hospital Expansion Project.  Prafke noted the loans would be broken down into four separate loans in order to comply with the USDA’s maximum loan amount of $10,000,000 and each loan would have two resolutions.  Prafke noted the resolutions are the standard language utilized by the USDA and a ninth resolution was recommended that would allow the final loan details to be specific to Saint Peter in the closing documents including that no general tax levy would be obligated for the loans.

In noting that there are additional actions that will be needed by the Council before the project is actually constructed, Prafke stated, “This does not a hospital build”.   Prafke also noted a construction loan will be required until such time as the facility is completed and closing can occur on the USDA loans

In motion by Kvamme, seconded by Pfeifer, Resolution No. 2018-45 entitled “Resolution Of The City Council Of The City Of Saint Peter Authorizing And Providing For The Incurrence Of Indebtedness In The Principal Amount Of $9,900,000.00 For The Purpose Providing A Portion Of The Cost Of Acquiring And Constructing A Hospital Expansion, Providing For The Collection, Handling, And Disposition Of Revenues Therefrom, And Authorizing Makings Of Promissory Notes, Security Instruments, And Pledges Of Revenues To Evidence And Secure The Payment Of Said Indebtedness And For Related Purposes“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-45 is contained in the City Administrator’s book entitled Council Resolutions 22.

In motion by Carlin, seconded by Brand, Resolution No. 2018-46 entitled “Resolution Of The City Council Of The City Of Saint Peter Authorizing And Providing For The Incurrence Of Indebtedness For The Purpose Of Providing A Portion Of The Cost Of Acquiring, Constructing, Enlarging, Improving, And/Or Extending Its Hospital Expansion Facility To Serve An Area Lawfully Within Its Jurisdiction To Serve“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-46 is contained in the City Administrator’s book entitled Council Resolutions 22.

In motion by Brand, seconded by Johnson, Resolution No. 2018-47 entitled “Resolution Of The City Council Of The City Of Saint Peter Authorizing And Providing For The Incurrence Of Indebtedness In The Principal Amount Of $9,800,000.00 For The Purpose Providing A Portion Of The Cost Of Acquiring And Constructing A Hospital Expansion, Providing For The Collection, Handling, And Disposition Of Revenues Therefrom, And Authorizing Makings Of Promissory Notes, Security Instruments, And Pledges Of Revenues To Evidence And Secure The Payment Of Said Indebtedness And For Related Purposes“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-47 is contained in the City Administrator’s book entitled Council Resolutions 22.

In motion by Johnson, seconded by Grams, Resolution No. 2018-48 entitled “Resolution Of The City Council Of The City Of Saint Peter Authorizing And Providing For The Incurrence Of Indebtedness For The Purpose Of Providing A Portion Of The Cost Of Acquiring, Constructing, Enlarging, Improving, And/Or Extending Its Hospital Expansion Facility To Serve An Area Lawfully Within Its Jurisdiction To Serve“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-48 is contained in the City Administrator’s book entitled Council Resolutions 22.

In motion by Grams, seconded by Pfeifer, Resolution No. 2018-49 entitled “Resolution Of The City Council Of The City Of Saint Peter Authorizing And Providing For The Incurrence Of Indebtedness In The Principal Amount Of $9,700,000.00 For The Purpose Providing A Portion Of The Cost Of Acquiring And Constructing A Hospital Expansion, Providing For The Collection, Handling, And Disposition Of Revenues Therefrom, And Authorizing Makings Of Promissory Notes, Security Instruments, And Pledges Of Revenues To Evidence And Secure The Payment Of Said Indebtedness And For Related Purposes“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-49 is contained in the City Administrator’s book entitled Council Resolutions 22.

In motion by Pfeifer, seconded by Kvamme, Resolution No. 2018-50 entitled “Resolution Of The City Council Of The City Of Saint Peter Authorizing And Providing For The Incurrence Of Indebtedness For The Purpose Of Providing A Portion Of The Cost Of Acquiring, Constructing, Enlarging, Improving, And/Or Extending Its Hospital Expansion Facility To Serve An Area Lawfully Within Its Jurisdiction To Serve“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-50 is contained in the City Administrator’s book entitled Council Resolutions 22.

In motion by Kvamme, seconded by Zieman, Resolution No. 2018-51 entitled “Resolution Of The City Council Of The City Of Saint Peter Authorizing And Providing For The Incurrence Of Indebtedness In The Principal Amount Of $3,920,000.00 For The Purpose Providing A Portion Of The Cost Of Acquiring And Constructing A Hospital Expansion, Providing For The Collection, Handling, And Disposition Of Revenues Therefrom, And Authorizing Makings Of Promissory Notes, Security Instruments, And Pledges Of Revenues To Evidence And Secure The Payment Of Said Indebtedness And For Related Purposes“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-51 is contained in the City Administrator’s book entitled Council Resolutions 22.

In motion by Zieman, seconded by Grams, Resolution No. 2018-52 entitled “Resolution Of The City Council Of The City Of Saint Peter Authorizing And Providing For The Incurrence Of Indebtedness For The Purpose Of Providing A Portion Of The Cost Of Acquiring, Constructing, Enlarging, Improving, And/Or Extending Its Hospital Expansion Facility To Serve An Area Lawfully Within Its Jurisdiction To Serve“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-52 is contained in the City Administrator’s book entitled Council Resolutions 22.

In motion by Carlin, seconded by Pfeifer, Resolution No. 2018-53 entitled “Resolution Directing Preparation of Draft Documents Related To Permanent Hospital Facilities Revenue Bonds“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-53 is contained in the City Administrator’s book entitled Council Resolutions 22.

Nicollet County Campus Rezoning Request – Community Development Director Wille presented the Planning Commission recommendation for approval of a request by Nicollet County to rezone certain property located east of South Front Street to Central Business District (CBD).  Mayor Zieman asked whether the properties north of the former Myrtle Street right-of-way would also be rezoned.  Wille indicated the properties are already zoned CBD.  In motion by Johnson, seconded by Brand, Ordinance No. 35, Third Series entitled “An Ordinance Amending Saint Peter City Code Chapter 24, ‘Land Use Regulations And Zoning’ And Section 24-6 ‘Official Map’ To Rezone Certain Property As (CBD) Central Business District And Adopting By Reference Saint Peter City Code Chapter 1 Section 1-6, Which, Among Other Things, Contain Penalty Provisions“, was introduced.  Upon roll call, with all in favor, the Ordinance was declared passed and adopted.  A complete copy of Ordinance No. 35, Third Series is contained in the City Administrator’s book entitled Council Ordinances 2.

Revolving Loan Modification:  Rachel More dba The Pulse Fitness Studio – Community Development Director Wille presented the Economic Development Authority recommendation to approve a request by Rachel More, dba The Pulse Fitness Studio, for a 24 months extension (to February 2020) of the balloon payment date on her previously approved revolving loan.  Wille noted Ms. More had been current on all of her loan payments; was reinvesting profits from the business back into the business; and her commercial lender had declined to offer any further financing for the business.  Wille also pointed out that all other terms and conditions of the loan would remain in effect.  In motion by Carlin, seconded by Johnson, Resolution No. 2018-54 entitled “Resolution Modifying The Terms Of The Revolving Loan Previously Provided to Rachel More D.B.A. The Pulse Fitness Studio“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-54 is contained in the City Administrator’s book entitled Council Resolutions 22.

Construction Standards Modifications – Public Works Director Moulton requested modification to the City’s adopted construction standards for public improvements to clarify details as requested by contractors.  Moulton also requested approval of two new standards related to tree planting.  In motion by Kvamme, seconded by Carlin, Resolution No. 2018-55 entitled “Resolution Approving Construction Standard Details #1001, #1002, #3018, #3019, #6001, #7017, #7017B, #9004 And #9005 Updates“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-55 is contained in the City Administrator’s book entitled Council Resolutions 22.

Police Vehicle Purchases – Police Chief Peters requested authorization to purchase two 2018 Dodge Charger police vehicles from Lager’s, Inc. to be funded by the 2016 and 2017 Equipment Certificates and the 2018 General Fund.  Peters indicated the total price of $54,616 included $6,000 in funds to transfer equipment from the old cars to the new vehicles and for installation of the Police graphics package.  Peters noted the vehicles would come with standard 36,000 mile bumper-to-bumper warranty.  Councilmember Grams asked if the old vehicles would be sold at auction.  Peters noted the City’s Mechanic would inspect the vehicles and, if deemed road worthy, the cars would be passed down to other City departments and less sound vehicles would then be sold.  In motion by Brand, seconded by Johnson, Resolution No. 2018-56 entitled “Resolution Approving Purchase Of Police Squad Cards Funded By 2016 And 2017 Equipment Certificates And 2018 General Fund Budget“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-56 is contained in the City Administrator’s book entitled Council Resolutions 22.

Reports

“Arbor Day” Proclamation – Mayor Zieman proclaimed April 27, 2018 as “Arbor Day” and May, 2018 as “Arbor Month” and encouraged residents to participate in tree planting activities.

Tornado Commemoration Event Recap – City Administrator Prafke reported over 800 people had attended the 20th anniversary tornado commemoration event which had been well received.  Prafke thanked the City’s planning partners for the event including Gustavus, Chamber of Commerce, Nicollet County, School District #508, and the Nicollet County Historical Society

Board of Equalization Meeting – City Administrator Prafke reminded Councilmembers of the April 17th Board of Equalization meeting which would begin at 6:00 p.m. in the Governors' Room of the Community Center.

Solace Project Meeting With Senator Smith-  City Administrator Prafke reported the meeting with Senator Tina Smith about the Solace Project and housing issues went well and the group also toured Maplewood Apartments.

City/County Meeting  Schedule – City Administrator Prafke reminded the City/County Committee members of the next meeting scheduled for April 25th in the Traverse des Sioux Room of the Community Center.

Joint Hospital Commission/City Council Meetings – City Administrator Prafke reported on the joint City Council/Hospital Commission committee of the whole meeting on April 19th at 5:30 p.m.; the special Hospital Commission meeting that same day at 6:15 p.m.; and the special City Council meeting to be held after the Commission meeting at 6:30 p.m.; all of which are being called to consider additional bid awards related to the 2018 Hospital Expansion Project.

City Administrator Prafke also reported the City Council had met prior to the evening’s Council meeting with the School District #508 Board to discuss shared responsibilities for Community Spirit Park.

There being no further business, a motion was made by Pfeifer, seconded by Carlin, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 7:54 p.m.