City Council Minutes of April 10, 2017

Date: 
April 10, 2017

MINUTES OF THE CITY COUNCIL MEETING

APRIL 10, 2017

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on April 10, 2017.

A quorum present, Mayor Zieman called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Grams, Brand, Carlin, Pfeifer, Parras and Mayor Zieman.  Absent was Councilmember Kvamme.  The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineer Domras.

Approval of Agenda – A motion was made by Pfeifer, seconded by Brand, to approve the agenda.  With all in favor, the motion carried.

Approval of Minutes – Councilmember Brand asked for a correction to the minutes to reflect his concerns about investing with Wells Fargo (not Wells Federal).  A motion was made by Parras, seconded by Carlin, to approve the minutes of the March 27, 2017 regular City Council meeting as corrected.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the March 27, 2017 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

A motion was made by Grams, seconded by Brand, to approve the minutes of the April 4, 2017 Board of Appeal and Equalization meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the April 4, 2017 Board of Appeal and Equalization meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

Consent Agenda – In motion by Pfeifer, seconded by Parras, Resolution No. 2017-54 entitled, “Resolution Approving Consent Agenda“, was introduced. Councilmember Grams questioned why a rain garden is used and how it is maintained and mentioned the rain gardens in place at Park Row Crossing property.  City Administrator Prafke indicated that staff would not comment on private property, but indicated the proposed rain garden at Prairie Ridge Park was less than an acre in size.  Public Works Director Moulton reported the systems are used to treat a specific amount of rain water through infiltration and the system was part of the City’s overall stormwater plan.  Upon roll call, Councilmember Grams, Pfeifer, Carlin, Parras and Mayor Zieman voting aye, Councilmember Brand abstaining, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-54 is contained in the City Administrator’s book entitled Council Resolutions 21.

Hospital Project Construction Manager Request For Proposals – Hospital CEO Rohrich addressed the Council to request approval for issuance of a request for proposals (RFP) for Construction Management services related to the 2018 River's Edge Hospital and Clinic Expansion Project.  Rohrich indicated the RFP was based on the standard AIA agreement with attachments required by the USDA.  City Administrator Prafke reviewed the process to be followed for the proposals which included review by a Subcommittee of the City Council/Hospital Commission; a recommendation by the Hospital Commission to the City Council; and finally, the City Council, as owners of the Hospital, taking action to officially retain the services of a Construction Manager for the project.  In motion by Carlin, seconded by Brand, Resolution No. 2017-55 entitled “Resolution Authorizing Issuance Of Request For Proposals For Construction Management Services For The 2018 River's Edge Hospital And Clinic Expansion Project“ was introduced.  Councilmember Parras asked Rohrich for an update on the Hospital’s financial situation. Rohrich indicated his staff was just closing out the March financials and it appeared that after the first quarter of the year the Hospital’s bottom line was over a million dollars with over $800,000 additional in the bank.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-55 is contained in the City Administrator’s book entitled Council Resolutions 21.

2017 Jefferson Avenue/Gardner Road Project Bid Award – Public Works Director Moulton recommended award of the bid for the 2017 Jefferson Avenue/Gardner Road Project to OMG Midwest doing business as SMC in the amount of $491,186.50.  Moulton indicated six bids were received for the project ranging up to $901,710.23 and the engineer’s estimate for the project was $636,800.  Moulton reported the project was expected to start May 1st and end around the middle of July.  Moulton also reminded Councilmembers that the project was funded by $250,000 in LRIP Funds awarded to Oshawa Township with the remaining cost funded by the City’s Municipal State Aid funds.  City Administrator Prafke expressed appreciation to Oshawa Township for their cooperation during the process and reminded the City Council that the City would serve as the Township’s agent for the grant funds.  Prafke also pointed out the roadway would be officially turned over to the City after the project is completed.  In motion by Pfeifer, seconded by Grams, Resolution No. 2017-56 entitled “Resolution Awarding Bid For 2017 Jefferson Avenue/Gardner Road Project“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-56 is contained in the City Administrator’s book entitled Council Resolutions 21.

Furnishing 15 kV Switchgear Bid Award – Public Works Director Moulton recommended award of the bid for a project to furnish 15 kV switchgear for the main substation on South Front Street to Powergrid Solutions in the amount of $159,290.  Moulton noted the six bids received had been very competitive and indicated the work would continue the City’s efforts to increase the quality and consistency of electric power delivery to the City’s electric customers by strengthening the feed coming into the City from the east and allowing for even distribution of the electric load through the community.  In motion by Carlin, seconded by Parras, Resolution No. 2017-57 entitled “Resolution Awarding Bid For Furnishing 15 kV Switchgear Main Substation Project“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-57 is contained in the City Administrator’s book entitled Council Resolutions 21.

2017 Seal Coat Project Bid Award – Public Works Director Moulton recommended award of the bid for the 2017 Seal Coat Project to low bidder Allied Blacktop in the amount of $2.454 per gallon applied for a total not to exceed amount of $110,000.  Moulton indicated that the original budget estimate was that 100 blocks could be seal coated, but having an extra $10,000 would allow flexibility for staff to do an additional ten blocks or to change the route if something unexpected comes up.  In motion by Brand, seconded by Parras, Resolution No. 2017-58 entitled “Resolution Awarding Bid For Street Seal Coating“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-58 is contained in the City Administrator’s book entitled Council Resolutions 21.

Revolving Loan Application:  Kaduce Properties LLC – City Administrator Prafke presented the Economic Development Authority recommendation to approve a request for a $16,831 revolving loan to Kaduce Properties LLC for repairs to the property at 424 South Minnesota Avenue.  Prafke noted the Heritage Preservation Commission had already approved the work which would include repairs to the stucco, tuckpointing, foundation work and installation of a window on the south side of the property.  Prafke indicated the loan would be amortized over ten (10) years, at zero percent (0%) interest, secured by both a mortgage against the property and a personal guarantee by Megan Willette, and, if certain conditions are met in the repayment of the loan, the applicant would be eligible to have $5,000 of the principle amount forgiven.  Councilmember Pfeifer expressed his support of the project and the loan program, but expressed opposition to the loan forgiveness portion of the program.  Councilmember Grams questioned whether Americans With Disabilities Act requirements require a handicap door opener to be included on the building doors.  City Administrator Prafke indicated he was not sure, but if it was required, some of the loan proceeds could be required to be spent on an accessible door opener.

In motion by Carlin, seconded by Brand, Resolution No. 2017-59 entitled “Resolution Approving A $16,831 Central Business District/Accessibility Enhancement Revolving Loan To Kaduce Properties, LLC to Partially Finance The Repair And Renovation Of The Mulberry Street Side Façade Of The Property At 424 South Minnesota Avenue“ was introduced.  Upon roll call, Councilmembers Grams, Carlin, Parras, Brand and Mayor Zieman voting aye, Councilmember Pfeifer voting nay, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-59 is contained in the City Administrator’s book entitled Council Resolutions 21.

Memorandum of Understanding – School District #508 – City Administrator Prafke recommended authorization be provided for execution of a Memorandum Of Understanding with School District #508 for the City to provide certain programming that was previously provided by Community Education.  Prafke noted the agreement had been in place since 2004 when funding for the programs was cut and it was determined that the City could provide the programs for less expense.  Prafke reiterated his annual word of caution that should the School’s funding for the programs be cut further it may put the City into the position of having to make a decision about cutting a program that is not a City activity.  In motion by Brand, seconded by Parras, Resolution No. 2017-60 entitled “Resolution Authorizing Execution Of Youth Development Memorandum Of Understanding“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-60 is contained in the City Administrator’s book entitled Council Resolutions 21.

Chamber of Commerce Tourism Bureau Administration Agreement – City Administrator Prafke reported that the Chamber of Commerce has been administering the activities of the City’s Tourism and Visitor’s Bureau without a formal agreement.  Prafke noted that a recent request by the Chamber for an increase in the fee paid to the Chamber for this work had prompted a recommendation to formalize the agreement by execution of a contract which would also provide for a $750 increase to $8,250 in the amount paid to the Chamber.  Prafke reminded Councilmembers that the funds come from the City’s lodging tax.  In motion by Grams, seconded by Carlin, Resolution No. 2017-61 entitled “Resolution Approving Execution Of Contract For Administration Of Tourism And Visitors Bureau Services By St. Peter Area Chamber Of Commerce“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-61 is contained in the City Administrator’s book entitled Council Resolutions 21.

Mediacom Franchise Agreement Renewal – City Administrator Prafke recommended approval of a renewal franchise agreement as negotiated by Special City Attorney Robert Vose.  Prafke indicated the agreement was similar to the agreement with Consolidated Communications that had been approved by the Council in 2016 and it had been a struggle to get Mediacom to agree to final terms related to expansion of service to the new High School (live feed).  Prafke also noted that the old franchise agreement expired some time ago and FCC regulations require an agreement to be in place for Mediacom to operate in the community.  Prafke stated the Special City Attorney felt the City had a very strong position and City approval of the agreement would allow the process to move quickly to a conclusion and execution by Mediacom.  In motion by Parras, seconded by Carlin, Resolution No. 2017-62 entitled “Resolution Entering Into An Agreement With Mediacom Minnesota LLC Granting A Cable Television Franchise“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-62 is contained in the City Administrator’s book entitled Council Resolutions 21.

Reports

“Arbor Day and Month” Proclamation –  Mayor Zieman proclaimed April 28th as Arbor Day and May as Arbor Month in the community.

Sports Association Annual Meeting – City Administrator Prafke reported on the annual meeting with representatives of the various sports associations that use City facilities.  Prafke noted the discussion included capital improvements, input from the representatives on the various facilities, scheduling, and maintenance activities.

Sister City Program Meeting –  City Administrator Prafke provided an update on discussion at the last Sister City Program meeting which included a desire to increase participation from Petatlan representatives, having greater cultural exchanges, planning, and the City’s donation of a transit bus and fire gear.  Councilmember Carlin asked anyone interested in serving as a host family this summer for a culinary arts intern to contact the City.

SMMPA Spring Fling Meeting-  Councilmember Parras reported on the SMMPA Spring Fling meeting held in Austin which included a tour of their new facility and discussion on renewable energy, solar power and pollinator gardens.

League of Minnesota Cities Annual Conference – City Administrator Prafke asked Councilmembers interested in attending the annual League conference to notify his office soon to ensure the early bird pricing.

Broadway Avenue Closure- City Administrator Prafke reported the portion of Broadway Avenue from Sunrise Drive west to the new High School would be closed to all traffic beginning May 1st until possibly late August.  Prafke showed a detour for the project as provided by Nicollet County.

Park Opening Update – Public Works Director Moulton indicated the warm spring weather had led to a decision to open the parks facilities for the season on April 21st rather than the May 1st official opening date.

Councilmember Brand reported on an article highlighting Saint Peter’s recovery from the 1998 tornado in a Housing Assistance Council’s publication.

Councilmember Grams asked about the City’s tree planting activities and asked who was involved in the Sister City program.  Public Works Director Moulton responded on the tree question and indicated that trees are planted for both recreational (in parks) and stormwater control purposes.  Prafke noted it had been a number of years since the City purchased trees for sale to the general public.  Prafke also reported the Sister City program includes representatives from Gustavus Adolphus College, School District #508, the City and various service organizations.

There being no further business, a motion was made by Pfeifer, seconded by Carlin, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 8:08 p.m.